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HIS Data Collection Prepared By: Terry Biel, Technology Director Kristen Zachariah, Systems Analyst HIS Data Collection Updated September 24, 2013-Page 1 Contents HIS 101 .......................................................................................................................................................

How to fill out hmis data collection

How to fill out HMIS data collection:

1. Begin by ensuring that you have all the necessary forms and documents required for HMIS data collection. This may include intake forms, consent forms, and data entry sheets.
2. Start by collecting the basic demographic information of the individuals or households you are serving. This may include their name, age, gender, race, ethnicity, and contact information. It is important to ensure that this information is accurate and up-to-date.
3. Proceed to collect information about the individuals' housing status. This involves determining whether they are homeless, at risk of homelessness, or currently housed. Additional details may include the type of housing they reside in, such as emergency shelter, transitional housing, or permanent supportive housing.
4. Record information related to the individual's income and benefits. This may include their source of income, employment status, and any government benefits they receive, such as Supplemental Security Income (SSI) or Temporary Assistance for Needy Families (TANF). It is crucial to gather accurate financial information to assess their eligibility for certain programs and services.
5. Ensure that the data collection process includes capturing information about any physical or mental health conditions that the individual may have. This includes chronic illnesses, disabilities, substance abuse issues, and mental health disorders. This data is essential for understanding the specific needs of the individual and providing appropriate support.
6. Record any services or programs that the individuals have accessed or are currently receiving. This may include healthcare services, substance abuse treatment, mental health counseling, job training, or educational programs. It is important to track the different services provided to individuals to ensure that they are receiving the necessary support.

Who needs HMIS data collection?

1. Organizations that provide housing or services to individuals experiencing homelessness or at risk of homelessness often require HMIS data collection. This includes homeless shelters, housing agencies, nonprofit organizations, and government agencies.
2. Funding organizations and government entities usually require HMIS data collection to monitor and evaluate the effectiveness of programs and to ensure accountability. This data helps them make informed decisions about resource allocation and program improvement.
3. Researchers and policymakers benefit from HMIS data collection as it allows them to understand trends, demographics, and service gaps in the homeless population. This data is crucial for developing evidence-based policies and interventions.

In summary, to fill out HMIS data collection, you need to collect demographic information, housing status, income and benefits details, physical and mental health conditions, and information about services received. Organizations providing housing or services to the homeless or at risk of homelessness, funding organizations, government entities, researchers, and policymakers all require HMIS data collection.

For pdfFiller’s FAQs

What is hmis data collection?

HMIS data collection is the process of gathering and recording information about individuals experiencing homelessness and the services they receive.

Who is required to file hmis data collection?

Service providers and agencies that receive funding from the Department of Housing and Urban Development (HUD) are required to file HMIS data collection.

How to fill out hmis data collection?

HMIS data collection can be filled out electronically through a designated software system or manually on paper forms and then entered into the system.

What is the purpose of hmis data collection?

The purpose of HMIS data collection is to track and measure the effectiveness of homeless assistance programs, improve service delivery, and inform policy decisions.

What information must be reported on hmis data collection?

HMIS data collection typically includes demographic information, housing status, service utilization, and outcomes for individuals experiencing homelessness.

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