Get the free NOTICE INVITING QUOTATION - Indian Institute of Technology

INDIAN INSTITUTE OF TECHNOLOGY ROAR, 140001/Nan gal Road, Runaway, Punjab140001 pH. 01881242117, email: EE either.ac.in No.IITRPR/EE/2012/Q/12 Date: 09/04/2012 NOTICE INVITING QUOTATION Sealed item

How to fill out notice inviting quotation

Point by point, here's how to fill out a notice inviting quotation:

1. Begin by clearly stating the purpose of the notice. Provide the necessary details such as the organization's name, address, contact information, and any specific requirements or specifications.
2. Specify the deadline for submitting the quotation. It is crucial to give potential suppliers ample time to prepare and submit their quotes. This ensures a fair and competitive bidding process.
3. Outline the scope of work or the goods/services required. Be specific about your expectations, including quantities, quality standards, delivery schedules, and any special conditions.
4. Provide instructions for submitting the quotation. Specify the format (electronic or physical), the submission address, and any additional documents or information that suppliers need to include.
5. Indicate any evaluation criteria that will be used to assess the submitted quotations. This may include factors like price, quality, delivery timelines, experience, or other relevant considerations. Transparency in evaluation criteria ensures a fair assessment.
6. Clearly communicate the terms and conditions that will govern the procurement process. These may include payment terms, warranties, contractual obligations, and any legal or regulatory requirements.

Who needs a notice inviting quotation?

1. Businesses or organizations seeking to procure goods or services from external suppliers often need a notice inviting quotation. This can include government agencies, private companies, non-profit organizations, educational institutions, and other entities.
2. Procurement departments within an organization are responsible for issuing the notice inviting quotation. They hold the authority to evaluate the quotes received, negotiate with suppliers, and ultimately select the most suitable bidder.
3. Suppliers or vendors who are interested in providing the required goods or services also require a notice inviting quotation. It serves as an invitation for them to submit their quotes, showcasing their capability to fulfill the stated requirements.

In conclusion, a notice inviting quotation serves as a formal request for potential suppliers to submit their quotes. By following the proper procedure outlined in the notice, organizations can ensure a fair and transparent bidding process, leading to the selection of the best supplier to meet their needs.

For pdfFiller’s FAQs

What is notice inviting quotation?

Notice inviting quotation is a document issued by a government agency or organization to invite potential vendors to submit price quotes for a specific product or service.

Who is required to file notice inviting quotation?

Government agencies and organizations looking to procure goods or services are required to file notice inviting quotation.

How to fill out notice inviting quotation?

Notice inviting quotation should be filled out with details of the required product or service, instructions for submitting quotes, and any other relevant information.

What is the purpose of notice inviting quotation?

The purpose of notice inviting quotation is to allow potential vendors to submit competitive price quotes for goods or services required by the issuing agency or organization.

What information must be reported on notice inviting quotation?

Information such as the requirements for the product or service, submission instructions, deadline for submitting quotes, and contact information for inquiries must be reported on notice inviting quotation.

How do I make changes in notice inviting quotation?

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