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Procurement Plan for Works Contract Updated on : 27/06/2013 Procurement Plan for Works Contract SL. Contract Package Number No. Contract Description Unit Qty/ Nos. 3 Tilapia R&H to Shim rail GC via

How to fill out procurement plan for works

How to fill out a procurement plan for works:

1. Identify the scope of works: Determine the specific tasks or activities that need to be accomplished for the project. This includes understanding the objectives, timelines, and budget constraints.
2. Conduct market research: Research potential suppliers or contractors who can carry out the works. Evaluate their capabilities, experience, and pricing. This step ensures that you have a pool of qualified vendors to choose from.
3. Define the procurement method: Determine the most appropriate procurement method for the works. This can include methods such as open tender, selective tender, or direct appointment. Consider factors such as project complexity, urgency, and value for money.
4. Develop procurement documentation: Prepare the necessary procurement documents, such as the Request for Proposal (RFP) or Request for Quotation (RFQ). These documents outline the requirements, evaluation criteria, and terms and conditions for the works.
5. Evaluate bids or proposals: Review and evaluate the received bids or proposals from potential vendors. Consider factors such as price, quality, delivery schedule, and technical capabilities. Select the most suitable vendor based on the evaluation criteria.
6. Negotiate terms and conditions: Engage in negotiations with the chosen vendor to finalize the terms and conditions of the contract. This includes the scope of works, deliverables, payment terms, and any legal or regulatory requirements.
7. Obtain necessary approvals: Seek appropriate approvals from relevant authorities or stakeholders. This ensures that the procurement plan complies with organizational policies, regulations, and legal requirements.
8. Monitor and manage the works: Once the procurement plan is executed, ensure proper monitoring and management of the works. Regularly assess the vendor's performance, track progress, and resolve any issues or conflicts that may arise during the implementation phase.

Who needs a procurement plan for works?

1. Organizations executing construction projects: Construction companies, developers, or government agencies involved in building infrastructure or facilities require a procurement plan for works. This helps them manage the sourcing and selection process of contractors or suppliers for construction-related activities.
2. Government agencies: Public sector entities, such as government departments or ministries, often need a procurement plan for works. This allows them to follow a transparent and competitive process while selecting contractors for various infrastructure development projects.
3. Large corporations: Large corporations undertaking major projects, such as expansions, renovations, or new facilities, may require a procurement plan for works. This ensures that they follow a systematic approach to identify and engage vendors who can deliver quality works within the specified time and budget constraints.

For pdfFiller’s FAQs

What is procurement plan for works?

A procurement plan for works is a document that outlines the procurement process for acquiring goods or services related to construction projects.

Who is required to file procurement plan for works?

Government agencies, contractors, and project managers involved in construction projects are required to file a procurement plan for works.

How to fill out procurement plan for works?

To fill out a procurement plan for works, one must include information such as project details, budget, procurement method, timeline, and evaluation criteria.

What is the purpose of procurement plan for works?

The purpose of a procurement plan for works is to ensure transparency, efficiency, and fairness in the procurement process for construction projects.

What information must be reported on procurement plan for works?

Information that must be reported on a procurement plan for works includes project details, budget breakdown, procurement method, timeline, and evaluation criteria.

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