Get the free POSITION DESCRIPTION This form is to be completed by the

CS214 REV 8/2007 1. Position Code State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909 Federal privacy laws and/or state confidentiality requirements

How to fill out position description this form

How to fill out a position description form:

1. Start by reviewing the form: Take a close look at the position description form you have been provided. Familiarize yourself with the sections and the information that needs to be filled in.
2. Gather information: Before you start filling out the form, gather all the necessary information. This might include the job title, department, reporting structure, essential job functions, qualifications, and any specific requirements.
3. Start with the basic details: Begin by entering the basic details such as the job title, department, and the date the form is being filled out. These details help provide context to the position being described.
4. Provide a job summary: In a concise paragraph, summarize the main responsibilities and objectives of the position. This summary should give readers a clear understanding of the purpose of the role.
5. Identify essential job functions: Break down the main tasks and responsibilities of the position into specific job functions. Supply a list of these functions and briefly describe each one. Be detailed and specific to provide a comprehensive understanding of the role.
6. Define qualifications and requirements: Specify the necessary qualifications, skills, experience, and education required for the position. This includes any certifications or licenses that may be necessary.
7. Determine physical requirements (if applicable): Depending on the nature of the job, there may be physical demands or requirements. These can include lifting heavy objects, standing for long periods, or other physical activities that are relevant to the position.
8. Include reporting structure: If the position has a reporting structure or supervisory responsibilities, outline this information in the form. Indicate who the position reports to and if there are any direct reports.
9. Obtain approvals: If the position description requires approvals from higher-level management or HR, ensure that you follow the necessary procedures to obtain these approvals before finalizing the form.
10. Review and submit: Before submitting the position description form, make sure to review it for accuracy, clarity, and consistency. Take the time to proofread and make any necessary revisions. Once you are confident with the content, submit the form to the appropriate individuals or departments.

Who needs a position description form?

1. Employers: Employers use position description forms to clearly communicate the requirements and expectations of a job to potential candidates. They provide a foundation for creating job postings and can help in the recruitment and selection process.
2. Human Resources: HR departments rely on position description forms to maintain consistency within job descriptions across the organization. These forms serve as a reference point for various HR functions such as hiring, performance evaluations, and compensation.
3. Managers and Supervisors: Managers and supervisors use position description forms to define roles within their teams. They provide a clear understanding of job responsibilities, qualifications, and reporting structures, ensuring that everyone is on the same page.
4. Employees: Position description forms also benefit employees by outlining their roles and responsibilities. They serve as a reference point for performance evaluations, development discussions, and goal-setting.

In summary, filling out a position description form requires gathering necessary information, starting with basic details, providing a job summary, identifying job functions, defining qualifications, determining physical requirements if applicable, including reporting structure, obtaining approvals, reviewing, and submitting. This form is needed by employers, human resources, managers and supervisors, as well as employees to ensure clear communication and understanding of job expectations.

For pdfFiller’s FAQs

What is position description this form?

This form is a document that outlines the duties, responsibilities, and qualifications required for a specific job position.

Who is required to file position description this form?

Employers are required to file the position description form for each job position within their organization.

How to fill out position description this form?

Employers must provide detailed information about the job position, including duties, responsibilities, and qualifications, in the form.

What is the purpose of position description this form?

The purpose of this form is to clearly define the expectations and requirements of a job position.

What information must be reported on position description this form?

Information such as job title, duties, responsibilities, required qualifications, and reporting structure must be reported on the form.

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