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REQUEST FOR QUOTATION THIS IS NOT ON ORDER REQUEST FOR QUOTATION DATE NUMBER GUILFORD COUNTY SCHOOLS PURCHASING DEPARTMENT 501 W. WASHINGTON ST. GREENSBORO NC 27401 PHONE: 3363703244 FAX: 3362713345

How to fill out request for quotation this

1. Begin by gathering all the necessary information for the request for quotation (RFQ). This includes the specific details of the product or service you are seeking quotes for, such as quantity, specifications, and any special requirements.
2. Fill out the header of the RFQ form, which typically includes your company's name, address, and contact information. It is essential to provide accurate and up-to-date information to ensure that suppliers can easily reach you if they have questions or need clarification.
3. Specify the desired delivery or completion date for the product or service. This will help suppliers understand the urgency and plan accordingly.
4. Clearly outline the scope of work or the items required in the RFQ. Provide a detailed description of the product or service, including any technical specifications or standards that need to be met.
5. Include any specific terms and conditions that suppliers should adhere to, such as payment terms, warranty requirements, or quality certifications. These details will help suppliers provide accurate and tailored quotations.
6. If applicable, attach any supporting documents or drawings that further outline the requirements or specifications. This can include blueprints, diagrams, or samples that suppliers can refer to while preparing their quotations.
7. Review the completed RFQ form for any errors or missing information. It is crucial to ensure that all the necessary details have been accurately provided before sending it out to potential suppliers.
8. Before finalizing and sending out the RFQ, decide on the list of suppliers to send it to. Research and identify qualified suppliers who are known for providing quality products or services in a timely manner.
9. Finally, distribute the RFQ to the selected suppliers via email, mail, or through an online procurement platform. Provide a clear deadline for submissions and specify any additional instructions or contact details for clarification purposes.

Who needs a request for quotation (RFQ)?

1. Companies or organizations in need of products or services from external suppliers or vendors.
2. Procurement or purchasing departments responsible for acquiring goods or services on behalf of their organization.
3. Project managers or individuals tasked with sourcing and comparing quotes to make informed purchasing decisions.

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What is request for quotation this?

Request for quotation is a document used in procurement to invite suppliers to submit a quotation for a specific product or service.

Who is required to file request for quotation this?

Typically, the purchasing department or procurement team is responsible for filing the request for quotation.

How to fill out request for quotation this?

To fill out a request for quotation, you need to provide details about the products or services required, quantity needed, delivery timeline, and any specific requirements.

What is the purpose of request for quotation this?

The purpose of a request for quotation is to gather competitive quotes from potential suppliers to compare prices, quality, and terms.

What information must be reported on request for quotation this?

The information to be reported on a request for quotation includes product specifications, quantity, delivery terms, payment terms, and any other relevant details.