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SYDNEY TRAMWAY MUSEUM Document Control Record 1. Document Details: Name: SITE ACCESS PERMIT Number Version Number: STM6158 1.0 Document Status: Working Draft X Approved for Issue Archived Next Scheduled

How to fill out document control record

How to fill out a document control record:

1. Start by gathering all the necessary information related to the document, such as its title, author, and date of creation.
2. Determine the document's purpose or category, whether it is a policy, procedure, or a form, for example.
3. Assign a unique document number or code to the record, ensuring its uniqueness and traceability.
4. Specify the document's version or revision number, indicating any changes or updates made to previous versions.
5. Clearly state the document's effective date, ensuring that it is easily identifiable for future reference.
6. Include a brief description or summary of the document's content or purpose, providing clarity to readers.
7. Indicate any keywords or tags that will help with document search and retrieval in a document management system.
8. Note the document's distribution list, specifying the individuals or departments who should have access to it.
9. Establish a review and expiration date, ensuring that the document is periodically reevaluated and updated as needed.
10. Obtain appropriate signatures or approvals from authorized personnel, acknowledging their endorsement and acceptance of the document.

Who needs a document control record?

1. Organizations and businesses of all sizes and industries require document control records to effectively manage their documentation.
2. Regulatory agencies, such as government bodies or industry-specific authorities, may require companies to maintain document control records to ensure compliance with regulations.
3. Quality management systems, including ISO standards, often make document control records a mandatory component to demonstrate adherence to quality control measures.

For pdfFiller’s FAQs

What is document control record?

A document control record is a document that tracks the creation, approval, distribution, and revision of documents within an organization.

Who is required to file document control record?

The individuals responsible for managing and controlling documents within an organization are required to file document control records.

How to fill out document control record?

Document control records should be filled out with details such as document title, version number, author, approval date, and distribution list.

What is the purpose of document control record?

The purpose of document control records is to ensure that documents are managed effectively, are up-to-date, and are accessible to the appropriate individuals.

What information must be reported on document control record?

Information such as document title, version number, author, approval date, and distribution list must be reported on a document control record.

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How do I make changes in document control record?

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