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Smith College RE UNION P LANDING GU IDE Fall 2013 SMITH COLLEGE REUNION PLANNING GUIDE TABLE OF CONTENTS Goals of the Smith College Reunion Program ..............................................................................................................

How to fill out r eunion p lanning

How to fill out reunion planning:

1. Start by making a guest list: Identify who you want to invite to the reunion. Consider reaching out to family members, friends, coworkers, or classmates who you would like to reconnect with.
2. Determine a budget: Calculate how much you are willing to spend on the reunion and allocate funds accordingly. Consider expenses such as venue rental, food and beverages, decorations, entertainment, and any additional activities or surprises you may have in mind.
3. Choose a date and location: Select a date that works for most attendees and try to avoid major holidays or conflicting events. Decide on a location that is convenient and accessible for most participants, taking into consideration travel distance and accommodation options.
4. Plan the activities and schedule: Brainstorm ideas for activities that will keep attendees engaged and entertained throughout the reunion. This could include games, group outings, music, or special performances. Create a detailed schedule outlining when each activity will take place to ensure a smooth flow of events.
5. Send out invitations: Once the date, location, and activities are confirmed, send out formal invitations to the guests. Provide all the necessary details, including RSVP information, lodging suggestions, and any special requests or requirements.
6. Coordinate logistics: Manage all the logistical details for the reunion, such as booking the venue, caterers, photographers, or any other necessary vendors or services. Keep track of confirmations, payments, and deadlines to ensure everything is in order.
7. Plan for accommodations: If the reunion involves out-of-town guests, provide information on hotels or other accommodations in the area. Consider negotiating group rates or discounts to make it more convenient and affordable for attendees.
8. Communicate updates: Keep participants informed of any updates or changes to the reunion plan through regular communication channels. Utilize email, social media groups, or dedicated websites to share important information, reminders, and updates.

Who needs reunion planning:

1. Families: Families who want to organize a memorable get-together to catch up with relatives from near and far. Reunion planning helps ensure that all family members are included and that everything runs smoothly during the gathering.
2. Classmates: Former classmates who want to reconnect and reminisce about their school days can benefit from reunion planning. This allows for a structured event that maximizes the chances of everyone attending and enjoying their time together.
3. Organizations or clubs: People involved in organizations or clubs may want to arrange reunions to bring together current and past members. It helps foster a sense of camaraderie, allows networking opportunities, and enables sharing of experiences and memories.
4. Friends: Close-knit friend groups that have been separated geographically may want to organize a reunion to rekindle their bond and create new memories. Reunion planning ensures that all friends are on the same page and have an enjoyable experience.

In conclusion, reunion planning is necessary for individuals or groups that want to organize a gathering to reconnect and spend quality time together. It allows for a structured and organized event that caters to the needs and preferences of the attendees.

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What is reunion planning?

Reunion planning is the process of organizing and coordinating a gathering or event for members of a particular group or family.

Who is required to file reunion planning?

The individual or committee responsible for coordinating the reunion is required to file the reunion planning.

How to fill out reunion planning?

Reunion planning can be filled out by providing details such as date, location, activities, budget, and contact information for attendees.

What is the purpose of reunion planning?

The purpose of reunion planning is to bring members of a group or family together to reconnect, celebrate milestones, and create lasting memories.

What information must be reported on reunion planning?

Information such as date, location, budget, activities, and contact information for attendees must be reported on reunion planning.