Get the free SPEAKER EXPENSE REPORT - nysamssorg

NEW YORK STATE ASSOCIATION for MEDICAL STAFF SERVICES SPEAKER EXPENSE REPORT Speaker Name Address Phone: (Home) (Work) TRAVEL EXPENSES Purpose of Trip Dates Destination DATES Airfare Public Transportation

How to fill out speaker expense report

How to fill out a speaker expense report?

1. Begin by collecting all relevant receipts and documentation related to your expenses as a speaker. This may include receipts for travel, accommodation, meals, and any other expenses incurred during your speaking engagement.
2. Open the speaker expense report template provided by the organization or event coordinator. This template typically includes sections for different types of expenses such as travel, meals, and miscellaneous expenses.
3. Start with the travel section of the expense report. Enter the details of your transportation, including the date of travel, mode of transportation (flight, train, etc.), departure and arrival locations, and the cost of the ticket. Ensure that you attach the receipt or proof of payment for each travel expense.
4. Move on to the accommodation section of the report. Enter the dates of your stay, the name of the hotel or lodging facility, the cost per night, and the total amount paid for your stay. Again, attach the corresponding receipts to validate your expenses.
5. If you were provided with a per diem or allowance for meals, enter the details in the appropriate section of the expense report. Include the dates covered by the per diem, the amount allocated per day, and any meals that were provided by the event organizer. Be sure to attach any relevant receipts for meals or food purchases made during your engagement.
6. In the miscellaneous expenses section, include any other relevant expenses such as taxi fares, parking fees, or equipment rentals. List each expense separately, providing a brief description and the corresponding cost. Remember to attach receipts for these expenses as well.
7. Once you have completed filling out all the necessary sections of the speaker expense report, review the information for accuracy and completeness. Double-check that all receipts are attached as proof of your expenses.
8. Finally, submit the completed expense report along with the supporting receipts to the designated person or department responsible for processing the report. Keep a copy of the report and receipts for your records.

Who needs a speaker expense report?

1. Event organizers or organizations that have engaged the services of a speaker typically require a speaker expense report. This report helps them track and reconcile the expenses incurred by the speaker during their engagement.
2. Speakers themselves may also need a speaker expense report for their own records. This report helps them keep track of their expenses, especially if they need to report them for tax purposes or reimbursement from the event organizer.
3. Depending on the specific arrangements and agreements between the speaker and the event organizer, a speaker expense report may also be required by any relevant financial or accounting departments within the organization. This ensures proper documentation and transparency regarding the speaker's expenses.

For pdfFiller’s FAQs

What is speaker expense report?

Speaker expense report is a document that details the expenses incurred by a speaker for a specific event or presentation.

Who is required to file speaker expense report?

Speakers who have incurred expenses related to their speaking engagements are required to file a speaker expense report.

How to fill out speaker expense report?

A speaker can fill out the expense report by providing detailed information about the expenses incurred, including receipts and documentation.

What is the purpose of speaker expense report?

The purpose of the speaker expense report is to track and document the expenses incurred by a speaker for reimbursement or tax purposes.

What information must be reported on speaker expense report?

The speaker must report all expenses related to their speaking engagements, including travel, accommodation, meals, and any other related costs.

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