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Extension Option Solicitation Number: FCISJB980001B REGAL DECISION SYSTEMS, Inc. 1302 Concourse Drive, Suite 400 Lithium, MD 21090 4435774222 ext. 1285 Fax: 4106915206 www.regaldecision.com Contract

How to fill out letter of transmittal

How to Fill Out a Letter of Transmittal:

1. Start by including your contact information at the top of the letter, including your name, address, phone number, and email.
2. Below your contact information, include the recipient's contact information, such as their name, address, phone number, and email.
3. Write a formal salutation, addressing the recipient by their proper title and last name.
4. Begin the body of the letter by introducing yourself and stating the purpose of the transmittal. Be clear and concise in your explanation.
5. Include any relevant background information or context that the recipient should know about the content you are transmitting.
6. Clearly label and describe the documents or items you are transmitting. Include details such as the name of the document, the date it was created, and any other pertinent information.
7. If there are any specific instructions or requests associated with the documents, clearly state them in a separate paragraph.
8. End the letter with a polite closing, such as "Sincerely" or "Best regards," followed by your full name and signature.
9. Proofread the letter carefully for any errors in grammar, spelling, or formatting before sending it.

Who Needs a Letter of Transmittal:

1. Businesses: Companies often use letters of transmittal to accompany important documents or packages they are sending to clients, partners, or stakeholders.
2. Job Applicants: When submitting a resume or other application materials, job seekers may include a letter of transmittal to introduce themselves and their application to a potential employer.
3. Researchers: Authors of research papers or academic articles may include a letter of transmittal when submitting their work to a journal or conference for consideration.
4. Contractors: Contractors or construction companies may use a letter of transmittal to submit important project documents or deliverables to their clients or supervisors.
5. Legal Professionals: Lawyers or paralegals may use a letter of transmittal to send important legal documents or evidence to opposing counsel, the court, or other parties involved in a legal matter.

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