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INVITATION FOR QUOTATION To, Sub: Invitation for Quotations for supply of Goods Dear Sir, 1. You are invited to submit your most competitive quotation for the following goods with item wise detailed

How to fill out invitation for quotation

How to fill out an invitation for quotation:

1. Start by mentioning the name and contact details of your organization at the top of the invitation. Include your company's name, address, phone number, and email address.
2. Next, provide a clear and concise subject line that describes the purpose of the invitation. For example, "Invitation for Quotation - [Project Name/Description]"
3. Begin the main body of the invitation by addressing potential suppliers or vendors. Use a professional tone and be polite in your request. Briefly explain the background and purpose of the project for which you are seeking quotations.
4. Specify the requirements and scope of work in detail. Clearly mention what products or services you are seeking, the quantity, quality standards, and any specific features or specifications that must be met. Include any relevant documents or attachments that suppliers may need to review before providing their quotes.
5. Set a clear deadline for quotation submission. This should give suppliers enough time to prepare and submit their quotations. Provide instructions on how to submit the quotations, whether it's by email, mail, or through an online portal.
6. If necessary, mention any evaluation criteria that will be used to assess the quotations. This can include factors such as price, quality, delivery time, contractual terms, etc.
7. Include details of any mandatory qualifications, certifications, or licenses that suppliers must possess to be eligible to submit a quotation. This ensures that only qualified and competent suppliers participate in the bidding process.
8. Highlight the date and time of any pre-bid conference or site visit, if applicable. This will allow potential suppliers to clarify any doubts or queries they may have before submitting their quotations.

Who needs an invitation for quotation:

1. Organizations or companies seeking to procure goods or services for a specific project or requirement.
2. Government agencies or departments responsible for public procurement.
3. Non-profit organizations or charities looking to gather quotations for a project or event.

Remember, an invitation for quotation is an important document that sets the stage for receiving competitive quotes. Make sure it is clear, comprehensive, and provides all the necessary information for potential suppliers to prepare accurate and competitive bids.

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What is invitation for quotation?

Invitation for quotation is a document issued by a company or organization to invite potential suppliers to submit a quotation for goods or services.

Who is required to file invitation for quotation?

Any company or organization that is in need of goods or services from suppliers may be required to file an invitation for quotation.

How to fill out invitation for quotation?

An invitation for quotation is typically filled out by providing details about the required goods or services, including specifications, quantity needed, delivery requirements, and any other relevant information.

What is the purpose of invitation for quotation?

The purpose of an invitation for quotation is to solicit competitive quotes from potential suppliers in order to select the best offer for the required goods or services.

What information must be reported on invitation for quotation?

Information that must be reported on an invitation for quotation includes details about the required goods or services, specifications, quantity needed, delivery requirements, deadline for submission of quotes, and contact information.