Get the free Copy of Purchasing Card Reconciliation Formxls - dkschools
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Dalton Kellogg Schools Purchasing Card Reconciliation Form Anyreceiptsnotpreviouslyturnedinmustbeattached Staff Member: Card Number Used(Last 4 Digits): PURCHASES Date* Vendor Description/Purpose
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How to fill out copy of purchasing card
01
Start by entering the necessary personal information: your full name, job title, department, and contact information.
02
Indicate the date of issuance for the copy of the purchasing card. Make sure it is accurate and up-to-date.
03
Write down the cardholder's identification number or any other unique identifier associated with your purchasing card.
04
Specify the reason for requesting the copy of the purchasing card. This could include reasons like lost or stolen cards or the need for an additional card for an employee.
05
Clearly state the duration for which the copy of the purchasing card is required. This could be a specific date, an ongoing need, or until the original card is replaced.
06
Include any necessary approvals or signatures from appropriate authorities, such as a supervisor or the finance department.
07
If applicable, provide any additional details or instructions necessary for the issuance of the copy of the purchasing card.
08
Finally, ensure that you have complied with any internal processes or documentation requirements set by your organization.
Who needs a copy of a purchasing card?
01
Employees who have lost or misplaced their original purchasing card and require a temporary replacement.
02
Individuals who need an additional purchasing card for business purposes, usually due to an expanded role or additional responsibilities.
03
Cardholders who need to temporarily delegate their purchasing card privileges to another person while they are on leave or unavailable.
Remember, the specific requirements for requesting a copy of a purchasing card and the need for one may vary depending on your organization's policies and procedures. It is always advisable to consult your organization's guidelines or reach out to the appropriate department for further information.
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