Get the free Bid Tabulation Form - arkansashighwayscom

ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Form P359 Rev. 12192007 TABULATION DESCRIPTION: Cab & Chassis CONTRACT NO.: FOB: Lander's Chevrolet PO Box 1649 VENDOR: Benton, AR 72018 Rick Layton

How to fill out bid tabulation form

How to fill out bid tabulation form:

1. Gather all necessary information: Start by collecting all the relevant data and documentation related to the bids, such as bid proposals, supplier information, and prices offered.
2. Create a table: Use a spreadsheet or a tabular format to organize the bid tabulation form. Include columns for important details such as supplier name, bid amount, delivery time, quality of goods/service, and any other relevant criteria.
3. Record supplier information: In the first column of the table, list the names of the suppliers who submitted bids. Make sure to record the complete and accurate names to avoid confusion.
4. Enter bid details: Fill out the respective columns for each supplier, entering the bid amount, delivery time, and other criteria as applicable. This will help ensure that all bid details are captured accurately.
5. Evaluate the bids: Carefully review each bid and compare them based on the established evaluation criteria. This may include factors such as price, quality, experience, compliance, or any other relevant factors mentioned in the bid solicitation.
6. Calculate totals: If there are any specific calculations involved, such as weighted scores or total costs, perform the necessary calculations and record the values in the appropriate columns.
7. Make a final decision: Based on the evaluation and comparison of the bids, make an informed decision on the winning bid. You may consider factors such as lowest price, best value for money, or other relevant considerations based on your organization's procurement policies.
8. Document the decision: Once you have decided on the winning bid, record this information in the bid tabulation form. Include the date of the decision and any additional remarks or notes deemed necessary.
9. Obtain necessary approvals: Depending on your organization's procedures, you may need to seek approvals from higher authorities before finalizing the bid selection. Follow the designated approval process, attaching any required documents or additional information.
10. Store and retain the form: Safely store the completed bid tabulation form with all the related bid documents for future reference, audit purposes, or in case of any disputes or inquiries regarding the bid evaluation process.

Who needs bid tabulation form:

1. Government agencies: Bid tabulation forms are commonly used by government agencies when selecting vendors for public procurement projects. This helps ensure transparency, accountability, and fairness in the bidding process.
2. Corporations and businesses: Private organizations often utilize bid tabulation forms to evaluate and compare bids when selecting suppliers for various goods, services, or construction projects. It helps streamline the procurement process and facilitates effective decision-making.
3. Non-profit organizations: Nonprofits that rely on competitive bidding for projects or services also benefit from using bid tabulation forms. It enables them to assess bids objectively and choose the most suitable supplier or contractor based on their specific needs and requirements.

For pdfFiller’s FAQs

What is bid tabulation form?

The bid tabulation form is a document used to summarize and compare bids received for a project or contract.

Who is required to file bid tabulation form?

The party responsible for managing the bid process or awarding the contract is required to file the bid tabulation form.

How to fill out bid tabulation form?

To fill out the bid tabulation form, one must input all relevant bid information, including bidder names, prices, and any additional terms or conditions.

What is the purpose of bid tabulation form?

The purpose of the bid tabulation form is to provide a clear and organized summary of the bids received, making it easier to compare and evaluate them.

What information must be reported on bid tabulation form?

The bid tabulation form must include bidder names, bid prices, any relevant bid terms or conditions, and the final award decision.

How can I send bid tabulation form for eSignature?

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