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MINUTES SELECTMEN MEETING JANUARY 4, 2016, The Board of Selectmen met for their weekly meeting at 6:30 p.m. at the Hampton Municipal Building. Present were Selectmen, Sharon Davis, Charles Wheeler,

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1. Start by writing the date and time at the top of the minutes.
2. Include the names of all attendees present at the meeting.
3. Begin the minutes by briefly summarizing the main topics discussed.
4. Take detailed notes during the meeting, making sure to capture important points, decisions, and action items.
5. Use clear and concise language to document the discussions and avoid personal opinions or biases.
6. Include any presentations, reports, or documents that were shared during the meeting.
7. Organize the minutes into clear sections or headings to make it easy to find information later.
8. When recording decisions, be sure to include the rationale behind them and any voting outcomes.
9. End the minutes with a summary of any next steps or action items assigned to individuals.
10. Review and proofread the minutes for accuracy before distributing them to the attendees and any other relevant stakeholders.

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4. Stakeholders who were unable to attend the meeting but still want to stay informed about the key discussions and outcomes.
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The purpose of minutes is to provide a formal record of a meeting's proceedings and decisions for future reference.

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Minutes should include the date and time of the meeting, names of attendees, agenda items discussed, decisions made, and any follow-up actions.

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