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How to fill out employee written warning form

How to fill out employee written warning form:

1. Begin by properly identifying the employee. Include their full name, job title, and employee identification number, if applicable.
2. Next, provide a detailed description of the offense or misconduct that led to the need for a written warning. Be specific about what behavior or performance issues are being addressed.
3. Include relevant dates and times of incidents, if applicable, to provide a clear timeline of events.
4. Clearly state the policies or guidelines that were violated by the employee, and explain the potential consequences or impact of their actions.
5. If there were any witnesses to the misconduct, obtain their statements and include them in the form. This will add credibility to the warning and provide additional evidence if needed.
6. Document any prior conversations or warnings given to the employee regarding the same issue, if applicable. This shows that the employee has been previously notified and given an opportunity to improve.
7. Outline the specific actions or steps that the employee needs to take to rectify the situation or improve their performance. Set clear expectations and deadlines for the employee to meet.
8. Finally, provide a space for the employee to acknowledge receipt of the warning and provide their own comments or explanation of the situation if desired.

Who needs employee written warning form:

1. Employers or managers who have identified performance or behavior issues with an employee may need to use an employee written warning form.
2. HR departments or personnel responsible for documenting employee misconduct or performance issues may also require the use of this form.
3. Employee written warning forms are commonly used in various industries and organizations to ensure clear communication and accountability for employees' actions and performance.

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