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Georgia Open Meetings Act Procedural Manual A Process for Complying with the State of Georgia Open Meetings Act O.C.G.A 5014, 16 Revised January 2013 Effective Summer 2011 Revised January 2013 1-Page

How to fill out georgia open meetings act

How to fill out Georgia Open Meetings Act:

1. Familiarize yourself with the Georgia Open Meetings Act - Start by reading and understanding the Georgia Open Meetings Act. This law sets forth the guidelines and requirements for open meetings in the state of Georgia.
2. Check the Meeting Notice Requirements - Ensure that you understand the specific requirements for providing notice of meetings to the public. The Act mandates that public notice must be given in advance of a meeting, including the time, date, location, and agenda of the meeting.
3. Follow the Executive Session Rules - The Act permits certain discussions to be held in closed-door executive sessions, but these sessions must meet specific criteria outlined in the law. Familiarize yourself with these criteria to ensure compliance.
4. Maintain Accurate Meeting Minutes - It is essential to keep accurate and detailed minutes of each meeting. The minutes should include the date, time, location, members present, a summary of discussion and actions taken, and any voting details. Ensure that the minutes are accessible to the public.
5. Allow Public Participation - The Act ensures that the public has the right to attend and observe meetings of governmental bodies. Be prepared to accommodate public participation, such as allowing time for public comments or questions.

Who needs Georgia Open Meetings Act?

1. Government Officials and Employees - The Act applies to all public officials, including elected officials, board members, committee members, and employees of government bodies at the state and local levels in Georgia. They need to comply with the Act when conducting meetings.
2. Georgia Citizens - The Act is designed to ensure transparency and accountability in government decision-making processes. Georgia citizens have the right to attend and observe meetings of governmental bodies to stay informed and hold their elected officials accountable.
3. Open Government Advocates - Advocacy groups and individuals who support open government and transparency can benefit from the Georgia Open Meetings Act. They can use the Act to monitor government actions, ensure compliance, and advocate for more transparent and inclusive decision-making processes.

By following the steps outlined above, individuals subject to the Georgia Open Meetings Act can fulfill their obligations and ensure that government meetings are conducted in a transparent and open manner, preserving the public's trust and confidence in the democratic process.

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