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KES PTA 20152016 Board Meeting Minutes: 9/15/2015 6:30 pm KES Library Learning Commons I. Welcome & Call to Order Tracey Florence, PTA President, called to order the PTA Board Meeting of Rachel Elementary

How to fill out pta board minutes

How to fill out PTA board minutes:

1. Start by creating a template for your PTA board minutes. Include sections for the date, time, location, attendees, and agenda items.
2. Begin the minutes by stating the meeting's official start time and noting any attendees who are present.
3. Include a brief summary of the previous meeting's minutes and any actions or decisions that were made as a result.
4. Document each agenda item discussed during the meeting. Include a description of the topic, any presentations or reports given, and the key points discussed.
5. For each agenda item, record any motions made and whether they were seconded and approved or denied. Include the names of the individuals making the motions and any voting results.
6. Note any important discussions, questions, or concerns raised by board members or attendees.
7. Record any action items or tasks assigned during the meeting, including the responsible parties and due dates.
8. If any significant decisions were made, provide a brief explanation or rationale behind the decision.
9. Include a section for general announcements, upcoming events, or other relevant information discussed during the meeting.
10. End the minutes with the official adjournment time and note any future meeting dates or topics.

Who needs PTA board minutes:

1. PTA board members: Board members need PTA board minutes to keep track of important discussions, decisions, and action items from meetings. It serves as a record of the board's activities and can be used as a reference for future meetings.
2. School administrators: Administrators may need access to PTA board minutes to stay informed about the PTA's actions and decisions, especially if they impact the school or its students.
3. PTA members: PTA members who are not part of the board may be interested in reviewing the minutes to stay informed about the board's activities and decisions. It allows them to have a better understanding of how the PTA operates and the issues being addressed.
4. Auditors or compliance officers: If the PTA is subject to audits or regulatory compliance, the board minutes may be required as part of the documentation needed to ensure adherence to rules and regulations. Auditors or compliance officers may request access to the minutes for review.
5. Legal purposes: In certain situations, such as legal disputes or claims, the PTA board minutes may be used as evidence. They can provide a written account of discussions, decisions, and actions taken, which can be helpful in clarifying any disagreements or misunderstandings.

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What is pta board minutes?

PTA board minutes are official records of the discussions, decisions, and actions taken during PTA board meetings.

Who is required to file pta board minutes?

The secretary of the PTA board is typically responsible for recording and filing the board minutes.

How to fill out pta board minutes?

PTA board minutes should include details on attendees, agenda items, discussions, decisions made, and any action items or follow-ups.

What is the purpose of pta board minutes?

The purpose of PTA board minutes is to document the proceedings of meetings, serve as a historical record, and provide transparency to members.

What information must be reported on pta board minutes?

PTA board minutes should include date and time of the meeting, names of attendees, agenda items, motions proposed and passed, and any other relevant discussions or decisions.