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CHURCH OF THE SACRED HEART SOUTH PLAINFIELD, NEW JERSEY PARISH ARCHIVAL COLLECTIONFinding aid developed by, Robert B. Colon, Project Archivist Sister Kathleen Rooney, SSR, Curator and Archives Assistant Sister

How to fill out parish archival collection

How to fill out parish archival collection:

1. Start by organizing the collection: Sort the documents and materials into categories such as birth records, marriage records, death records, baptismal records, and any other relevant categories.
2. Create an inventory: Make a detailed list of all the items in the collection, including their titles, dates, and any other relevant information. This will help keep track of the documents and assist researchers in finding specific records.
3. Ensure proper storage: Use archival-quality storage materials such as acid-free folders, boxes, and sleeves to protect the documents from damage due to aging or environmental factors. Also, consider implementing a climate-controlled environment to prevent deterioration caused by fluctuations in temperature and humidity.
4. Digitize the collection: Consider scanning or photographing the documents to create digital copies. This not only helps preserve the collection but also provides wider accessibility for researchers who may not be able to visit in person.
5. Create finding aids: Develop descriptive guides or inventories that provide detailed information about the contents of the collection. This will assist researchers in locating and accessing specific records.
6. Document provenance: Record information about the source, acquisition, and ownership history of each item within the collection. Provenance details are crucial for establishing the authenticity and reliability of the records.
7. Ensure accessibility: Make the collection accessible to researchers, genealogists, and other interested individuals. This can be done through online platforms, physical access at a designated location, or by providing copies of documents upon request.

Who needs parish archival collection?

1. Genealogists: Parish archival collections are invaluable resources for tracing family histories and genealogical research. These collections often contain vital records such as birth, marriage, and death certificates, along with baptismal and confirmation records, which are crucial for understanding one's ancestral roots.
2. Historians: Historians often rely on parish archival collections to study the history of a particular area or community. These collections provide insights into the social, cultural, and religious aspects of a region and offer valuable primary source material for historical research.
3. Academic researchers: Researchers working on topics related to religious studies, demography, sociology, or anthropology may find parish archival collections useful in their studies. These collections can provide data and evidence for academic research projects and scholarly publications.
4. Local community members: Parish archival collections are important for the local community as they can offer a sense of identity, heritage, and continuity. Residents may want to access these collections to explore their community's past, research historical events, or gain insights into the lives of their ancestors.

By following the steps outlined above, individuals or organizations responsible for managing a parish archival collection can ensure its preservation, accessibility, and usefulness to those who need it.

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What is parish archival collection?

Parish archival collection is a collection of records, documents, and materials related to a particular parish or church.

Who is required to file parish archival collection?

Parishes or churches are required to file the parish archival collection.

How to fill out parish archival collection?

Parish archival collection can be filled out by organizing and documenting records and materials according to guidelines provided by the governing body.

What is the purpose of parish archival collection?

The purpose of parish archival collection is to preserve the history and activities of the parish or church for future reference and research.

What information must be reported on parish archival collection?

Information such as membership records, financial documents, meeting minutes, and historical documents must be reported on parish archival collection.