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NOTICE OF SPECIALCALLED MEETING Planning and Zoning Commission Special Meeting Wednesday, August 21, 2013 11:00 a.m. City Hall, 305 N. Arch Street, Rose City, Texas The City of Rose City reserves

How to fill out notice of special- called

To fill out a notice of special-called, follow these steps:

1. Start by stating the purpose of the special-called meeting clearly and concisely. This could include the reason for the meeting, any specific topics to be discussed, or any actions that need to be taken.
2. Provide the details of the meeting, such as the date, time, and location. Make sure to triple-check this information to avoid any confusion or conflicts.
3. List the individuals who are required to attend the meeting. This could include board members, shareholders, or specific stakeholders who need to be present.
4. Indicate whether the meeting will be held in-person, virtually, or in another format. If it is a virtual meeting, provide the necessary information for joining the meeting, such as a conference call number or a link to a video conference platform.
5. Include any additional instructions or requirements for the attendees, such as materials they need to bring, necessary preparations, or any documents they should review beforehand.
6. Sign and date the notice, acknowledging your responsibility for disseminating the information and ensuring that the necessary parties are informed.

The notice of special-called is typically needed by organizations or groups that are required to hold meetings based on specific circumstances. This could include:

1. Non-profit organizations that have bylaws specifying the need for special-called meetings in certain situations.
2. Corporate entities that are governed by a board of directors or shareholders, as special-called meetings may be required for major decisions or changes in the company.
3. Government bodies or agencies that need to gather for an urgent matter or exceptional circumstance that cannot wait until the next regularly scheduled meeting.

In summary, individuals or organizations who are legally obliged to hold special-called meetings, as outlined by their respective governing rules or regulations, will require the use of a notice of special-called.

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