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July, 2015Protected Health InfoHIPAA Update: Avoiding Penalties Kim C. Stranger INCA (7/15)Preliminaries This presentation is similar to any other legal education materials designed to provide general

How to fill out hipaa update

How to fill out HIPAA update:

1. Start by reviewing the current HIPAA policies and procedures in place at your organization. Familiarize yourself with any recent updates or changes to HIPAA regulations.
2. Determine which individuals or departments within your organization are responsible for HIPAA compliance. This may include privacy officers, security officers, compliance officers, or designated HIPAA coordinators.
3. Communicate the HIPAA update to these responsible individuals or departments, ensuring that they are aware of the changes and their implications for the organization.
4. Develop a plan to disseminate the updated HIPAA policies and procedures to all staff members. This can be done through training sessions, email communications, or posting the updated information on your organization's intranet.
5. Provide adequate training and education to staff members on the updated HIPAA policies and procedures. This may include conducting training sessions, webinars, or creating online training modules.
6. Ensure that all staff members understand their roles and responsibilities in implementing and complying with the updated HIPAA regulations.
7. Establish a system for monitoring and auditing HIPAA compliance within your organization. This can include regular internal audits, self-assessment tools, or hiring external auditors to assess your organization's compliance.
8. Continuously communicate and reinforce the importance of HIPAA compliance to all staff members. This can be done through regular reminders, staff meetings, or incorporating HIPAA compliance into performance evaluations.
9. Keep track of any non-compliance issues or incidents and take appropriate corrective actions to address them.
10. Regularly review and update your organization's HIPAA policies and procedures to ensure ongoing compliance with the latest regulations.

Who needs HIPAA update:

1. Healthcare providers, including hospitals, clinics, physician practices, and nursing homes, who handle patients' protected health information (PHI).
2. Health plans, including health insurance companies, HMOs, and Medicaid/Medicare plans.
3. Business associates, such as third-party administrators, medical billing companies, and electronic health record vendors, who handle PHI on behalf of covered entities.
4. Employers who offer employee health benefit plans.
5. Researchers who handle PHI for studies or clinical trials.
6. Contractors or subcontractors who have access to PHI.
7. Any entity or individual who collects, stores, processes, or transmits PHI on behalf of covered entities or business associates.
8. Organizations who have experienced changes in their operations, technology, or regulations that may impact their HIPAA compliance.

It is important for all these entities to stay updated with HIPAA regulations and make necessary updates to their policies and procedures to ensure compliance.

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