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CONGRESSIONAL APPRECIATION LUNCHEON 21 MAY 2013 CAPITOL HILL CLUB, WASHINGTON D.C. ATTENDEE NAME AND RANK: EMAIL ADDRESS AND PHONE #: MAILING ADDRESS: CHAPTER AFFILIATION: CONGRESSIONAL DISTRICT:

How to fill out congressional appreciation luncheon

How to fill out a congressional appreciation luncheon?

1. Start by organizing a planning committee: Gather a group of individuals who will be responsible for organizing and managing the luncheon. This committee can consist of staff members, volunteers, and community leaders.
2. Determine the purpose and scope of the luncheon: Clarify whether the luncheon is intended to honor a specific congressman or congresswoman, celebrate a milestone, or recognize a group of individuals working in the political sphere.
3. Set a budget: Determine the financial resources available for the luncheon. This will help guide decisions regarding the venue, menu, decorations, and any additional elements.
4. Choose a suitable venue: Look for a venue that can accommodate the expected number of guests and offers the necessary facilities for the luncheon. Consider factors such as accessibility, parking, and proximity to the congressional office or relevant institutions.
5. Select a date and time: Coordinate with the congressman's schedule and select a date and time that works best for them. Keep in mind the availability of the venue and the convenience of the attendees.
6. Design invitations: Create formal invitations to send to the invited guests. Include details such as the date, time, venue, theme (if applicable), and any other relevant information, such as dress code or RSVP instructions.
7. Plan the menu: Decide on the type of meal, whether it will be a buffet, plated service, or a combination of both. Consider dietary restrictions and preferences of the attendees. It may be helpful to work with a catering service or consult a professional event planner.
8. Arrange decorations and ambiance: Choose decorations that reflect the occasion and create an atmosphere of appreciation and recognition. This can include floral arrangements, banners, signage, and centerpieces.
9. Prepare a program: Create a program for the luncheon, outlining the sequence of events, speakers, and any performances or presentations. Assign roles and responsibilities to individuals involved in the program, ensuring smooth coordination during the event.
10. Coordinate logistics: Arrange for event essentials such as audiovisual equipment, seating arrangements, registration or check-in processes, and parking arrangements. Assign volunteers or staff members to manage these logistics.
11. Recognize guests and speakers: Plan ways to acknowledge and honor the congressperson or individuals being celebrated during the luncheon. This can include speeches, awards, or certificates of appreciation.
12. Follow-up after the luncheon: Thank attendees for their participation, gather feedback on the event, and consider sending out post-event surveys to gather suggestions for improvement.

Who needs a congressional appreciation luncheon?

1. Members of Congress: A congressional appreciation luncheon may be organized to honor a specific congressman or congresswoman for their outstanding service, achievements, or contributions to the community or nation.
2. Political staff and volunteers: The luncheon can serve as an opportunity to recognize and show appreciation to the hardworking staff and volunteers who support the congressman's office and contribute to their success.
3. Political organizations and supporters: An appreciation luncheon can be organized to recognize the contributions, efforts, and support of various political organizations, community leaders, and supporters who collaborate with the congressman or congresswoman.

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What is congressional appreciation luncheon?

A congressional appreciation luncheon is an event held to honor and show gratitude to members of the Congress.

Who is required to file congressional appreciation luncheon?

Organizations or individuals who host the event and invite members of Congress must file a report on the luncheon.

How to fill out congressional appreciation luncheon?

The report must include details such as date, location, purpose, attendees, and expenses of the luncheon.

What is the purpose of congressional appreciation luncheon?

The purpose of a congressional appreciation luncheon is to build relationships with members of Congress and express appreciation for their service.

What information must be reported on congressional appreciation luncheon?

The report must include date, location, purpose, attendees, and expenses of the luncheon.