Get the free UGA Change Fund Reconciliation Form - busfin uga

Print Form Clear Form UGA Change Fund Reconciliation Form (Only complete light blue highlighted areas. The spreadsheet will calculate for you.) Date Custodian's Name Department Approved Change Fund

How to fill out uga change fund reconciliation

Who needs uga change fund reconciliation?

1. UGA change fund reconciliation is typically required by university departments or organizations that handle cash transactions and have a change fund.
2. It is important for anyone responsible for managing and accounting for the change fund to complete this reconciliation regularly.
3. This process ensures accurate tracking of funds, identifies any discrepancies or errors, and helps maintain financial integrity within the department.

How to fill out uga change fund reconciliation:

1. Begin by gathering all relevant documentation, including receipts, invoices, and any other records related to cash transactions.
2. Start with the opening balance of the change fund, which should match the previous reconciliation statement. Record this amount on the reconciliation form.
3. Next, list all the cash deposits made into the fund during the reconciliation period. Include the date, amount, and source of each deposit.
4. Subtract any cash withdrawals or disbursements made from the fund, again recording the date, amount, and purpose of each transaction.
5. Make sure to accurately record any charges or fees associated with the change fund, such as deposit fees or bank charges.
6. Calculate the total cash remaining in the change fund based on the previous balance, deposits, withdrawals, and fees.
7. Compare this calculated cash total to the actual cash count. Conduct a physical count of the cash on hand and ensure it matches the calculated amount.
8. If there is a discrepancy between the calculated and actual cash totals, thoroughly investigate the issue. Look for any missing receipts, errors in recording transactions, or potential theft.
9. Document any discrepancies or concerns, noting the nature of the issue and any steps taken to rectify it.
10. Finally, sign and date the uga change fund reconciliation form, indicating that the process has been completed accurately and thoroughly.

Remember, this is a general guide, and it is essential to follow the specific instructions provided by UGA or your organization regarding change fund reconciliation.

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What is uga change fund reconciliation?

UGA change fund reconciliation is the process of comparing the physical cash and coin currency in a change fund with the recorded amount in the accounting system.

Who is required to file uga change fund reconciliation?

Any department or organization at UGA that manages a change fund is required to file uga change fund reconciliation.

How to fill out uga change fund reconciliation?

To fill out uga change fund reconciliation, one must compare the physical cash and coin currency in the change fund with the recorded amount in the accounting system, documenting any discrepancies.

What is the purpose of uga change fund reconciliation?

The purpose of uga change fund reconciliation is to ensure that the amount of cash and coin currency in a change fund matches the recorded amount in the accounting system, thereby detecting any discrepancies or errors.

What information must be reported on uga change fund reconciliation?

The information that must be reported on uga change fund reconciliation includes the beginning and ending balance of the change fund, any deposits or withdrawals made, and any discrepancies found during the reconciliation process.