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This document outlines the procedures and requirements for requesting sole source contracts within the County of Orange, including justifications, approvals, and vendor details.

How to fill out sole source proprietary request

How to fill out Sole Source/ Proprietary Request Form

1. Obtain the Sole Source/Proprietary Request Form from the appropriate department.
2. Fill in the basic information such as your name, department, and contact details.
3. Provide a clear justification for the sole source or proprietary nature of the product or service.
4. Include details about the vendor, including name, address, and contact information.
5. Attach any supporting documents that substantiate the sole source claim.
6. Review the completed form for accuracy and comprehensiveness.
7. Submit the form to the appropriate authority for approval.

Who needs Sole Source/ Proprietary Request Form?

1. Contract managers who are seeking to procure goods or services without competitive bidding.
2. Departments requiring a specific vendor due to unique qualifications or proprietary technology.
3. Individuals involved in procurement processes for specialized products or services.

People Also Ask about

What is the difference between sole source and proprietary?

A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.

What is the meaning of sole sourcing?

Sole sourcing refers to the practice of purchasing supplies or products from one supplier. Sole sourcing is often the preferred choice for new companies as it is easier to manage and maintain a positive relationship with a single supplier for all your supply needs.

What is a sole source RFP?

Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is an example of a sole source statement?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is solesource?

In the domain of government contracting, the concept of sole source procurement stands as a notable exception to the standard competitive bidding process. Sole source contracts are awarded directly to a single supplier without the competitive tendering process typically required for government contracts.

What does "sole source" mean?

Definition. A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

How to write a sole source document?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

For pdfFiller’s FAQs

What is Sole Source/ Proprietary Request Form?

The Sole Source/ Proprietary Request Form is a document used to justify the need for purchasing goods or services from a single vendor or source, without competitive bidding, based on unique features, capabilities, or requirements.

Who is required to file Sole Source/ Proprietary Request Form?

Typically, any department or individual within an organization that intends to procure goods or services from a sole source or proprietary vendor is required to file this form.

How to fill out Sole Source/ Proprietary Request Form?

To fill out the Sole Source/ Proprietary Request Form, enter the details of the requested goods or services, provide a justification for sole sourcing, include vendor information, and outline any unique qualifications or proprietary rights that support the request.

What is the purpose of Sole Source/ Proprietary Request Form?

The purpose of the Sole Source/ Proprietary Request Form is to ensure transparency and accountability in the procurement process by documenting the reasons for selecting a specific vendor without competitive bidding.

What information must be reported on Sole Source/ Proprietary Request Form?

The form must report vendor information, a detailed justification for why the vendor is the only source available, a description of the goods or services required, and supporting documentation or evidence of the proprietary nature of the request.