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This document outlines the specifications and requirements for a contract regarding 35mm offsite microfilming for various departments within the County of Rockland.
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How to fill out microfilming-35mm offsite microfilming
How to fill out MICROFILMING-35MM OFFSITE MICROFILMING
01
Gather all documents that need to be filmed.
02
Organize the documents by category or type for easier processing.
03
Ensure all documents are free of staples, paper clips, and any physical obstructions for clear filming.
04
Fill out the MICROFILMING-35MM OFFSITE MICROFILMING form with details such as document titles, types, and the quantity of each.
05
Package the documents securely to prevent damage during transport.
06
Send the documents along with the completed form to the designated offsite microfilming service.
07
Retain a copy of the completed form and any tracking information for your records.
08
Follow up with the service provider to confirm receipt and processing.
Who needs MICROFILMING-35MM OFFSITE MICROFILMING?
01
Businesses or organizations that require preservation of important documents.
02
Government agencies needing to maintain records in a space-efficient format.
03
Researchers or historians interested in archiving documents for future reference.
04
Libraries or educational institutions looking to digitize historical records.
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People Also Ask about
What are the three methods of storing records?
There are three basic ways of storing files: lateral, vertical and stacking. Lateral filing is done in four‐drawer filing cabinets, with the files held upright on their long narrow edge, often within a 'hanging folder'.
What are the different types of cameras used in microfilming?
Three types of cameras are used to microfilm records: planetary, rotary, and step and repeat.
What is microfilming in a medical record?
, transition by microfilming all active medical records prior to the move. Microfilming is the reduction in size of a document by photography, using 16 mm film, Reduction ratios vary but 24X is widelyused. The life of microfilm is about 100 years when processed to archival standards.
What do you mean by microfilming?
Meaning of microfilming in English to photograph information in a reduced size, using microfilm: The paper records were microfilmed to save storage space. The collection was microfilmed, so anyone who wanted to see it had to go to the library and look at it on microfilm.
Is microfiche still a thing?
Microfiche and microfilm still continue to exist – for how long is another question given digital advancements. However, microform continues to be used by libraries and other archive institutions.
What are the three methods of filing paper records?
There are three basic systems: Alphabetic: Alphabetic classification is used to file records by person names, businesses, institutions, government agencies, subjects, topics, or geographic locations, all according to the sequence of letters of the alphabet. Numeric: Numeric filing systems arrange records by number.
What are the three methods of microfilming?
Microform images are commonly reduced to about one twenty-fifth of the original document size. Three formats are common: microfilm (reels), aperture cards, and microfiche (flat sheets). Libraries began using microfilm in the mid-20th century as a preservation strategy for deteriorating newspaper collections.
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What is MICROFILMING-35MM OFFSITE MICROFILMING?
MICROFILMING-35MM OFFSITE MICROFILMING refers to the process of creating microfilm copies of documents using 35mm film, which are stored at a location separate from the original documents for preservation and easy retrieval.
Who is required to file MICROFILMING-35MM OFFSITE MICROFILMING?
Organizations or individuals who need to store and preserve important documents in a secure and space-saving format are required to file MICROFILMING-35MM OFFSITE MICROFILMING.
How to fill out MICROFILMING-35MM OFFSITE MICROFILMING?
To fill out MICROFILMING-35MM OFFSITE MICROFILMING, one must complete the required fields such as document descriptions, dates, and other pertinent information, ensuring accuracy and clarity.
What is the purpose of MICROFILMING-35MM OFFSITE MICROFILMING?
The purpose of MICROFILMING-35MM OFFSITE MICROFILMING is to ensure long-term preservation of important records, reduce physical storage requirements, and provide quick access to documents.
What information must be reported on MICROFILMING-35MM OFFSITE MICROFILMING?
The information that must be reported includes the title of the document, date of creation, date of filming, indexing details, and any relevant organizational identifiers.
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