Get the free W-9

The W-9 form is used to request a taxpayer identification number (TIN) and certification from individuals and entities in the United States for tax purposes.

How to fill out w-9

How to fill out W-9

1. Start by downloading the W-9 form from the IRS website.
2. Complete your name in the first field, ensuring it's the name you use for tax purposes.
3. Fill in your business name (if applicable) in the second field, otherwise leave it blank.
4. Select your federal tax classification by checking the appropriate box (individual, corporation, partnership, etc.).
5. Provide your address in the next fields, including street, city, state, and ZIP code.
6. Enter your taxpayer identification number (TIN); this can be your Social Security Number (SSN) or Employer Identification Number (EIN).
7. If applicable, enter your exempt payee code in the relevant box.
8. Sign and date the form at the bottom, certifying that the information you provided is true.
9. Submit the completed W-9 to the requester, not the IRS.

Who needs W-9?

1. Individuals and businesses who are required to provide their taxpayer identification information to others for income reporting purposes.
2. Freelancers and independent contractors who earn income from clients need to fill out a W-9.
3. Corporations, partnerships, and LLCs that receive payments for services may also need to submit a W-9.

People Also Ask about

What entities need a W9?

Most broadly, Form W-9 must be filled out by independent contractors that perform work for another party with which they are not employed. This includes freelance workers or gig employees under non-employment structures.

Who needs to submit a W9?

Employers who work with independent contractors must provide them with a W-9 form to fill out before starting work. There are specific criteria for who is classified as an “independent contractor” and will need to fill out a W-9 form.

What companies don't need a W9?

An IRS Form W-9 is not needed if the vendor or freelancer is paid less than $600 in one year, if payments exceeding that amount were not business-related, if the sale is strictly goods, or if paid solely by credit card as the credit card company issues the 1099.

Who is required to submit a W9?

You will need to fill out a W-9 form if you: Classify yourself as an independent contractor or “freelancer.”

Who is exempt from providing a W9?

All payees listed in items 1 through 4 and 6 through 11 are exempt. Also, C corporations are exempt. A person registered under the Investment Advisers Act of 1940 who regularly acts as a broker also is exempt. Barter exchange transactions and patronage dividends.

Do US citizens need a W9?

U.S. citizens and “U.S. person” payees who are self-employed independent contractors, freelancers, attorneys, businesses, vendors, suppliers, nonprofit organizations, partnerships, U.S. trusts, heirs of domestic estates, and holders of accounts in U.S. and foreign financial institutions (FFI) complete W9 tax forms

What is the foreign equivalent of a W9?

Foreign individuals and entities that don't reside in the U.S. don't need to file a W-9 form. The IRS, however, requires you receive a W-8 form from each foreign individual or company you conduct business with. Foreign aliens who are US residents will need to file a W-9.

What is the purpose of a W9?

Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you.

For pdfFiller’s FAQs

What is W-9?

Form W-9 is a tax form used in the United States by individuals and entities to provide their taxpayer identification information to others, primarily for reporting income.

Who is required to file W-9?

Any individual or entity that is required to provide their taxpayer identification number to another party for tax purposes, such as independent contractors, freelancers, and certain vendors.

How to fill out W-9?

To fill out W-9, you need to provide your name, business name (if applicable), address, taxpayer identification number (either Social Security Number or Employer Identification Number), and indicate the type of entity.

What is the purpose of W-9?

The purpose of W-9 is to collect taxpayer information to ensure that income payments are properly reported to the IRS, which helps in tax compliance.

What information must be reported on W-9?

The information that must be reported on W-9 includes your name, business name (if applicable), address, taxpayer identification number, and the certification of tax status.