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AGENDA ITEM IV. MEMORANDUM DATE: November 6, 2015, TO: Metropolitan Wastewater Management Commission (MWC) FROM: Troy McAllister, Managing Civil Engineer SUBJECT: Sole Source Procurement ACTION REQUESTED:

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How to fill out a memo:

1. Start by writing the date and the name of the company or organization at the top of the memo. This helps provide context and ensure that the memo is directed to the right recipient.
2. Begin with a clear and concise subject line that summarizes the purpose of the memo. This helps the reader understand the main topic or issue being addressed.
3. Use a professional tone and style throughout the memo. Keep the language formal and to the point, avoiding unnecessary jargon or slang.
4. Introduce the main message or purpose of the memo in the opening paragraph. State the objective or goal of the memo clearly to provide context for the reader.
5. Include any necessary background information or details related to the topic of the memo. This can help the reader understand the importance or urgency of the message being conveyed.
6. Organize the content of the memo into sections or bullet points for easy readability. Use headings or subheadings to highlight key points or action items.
7. Clearly communicate any action items or next steps that need to be taken by the reader. Provide specific instructions or deadlines to ensure that the message is effectively conveyed.
8. Proofread the memo before sending it out to ensure that there are no grammatical or spelling errors. A well-written and error-free memo helps maintain professionalism and credibility.

Who needs a memo:

1. Employees within an organization may need a memo to receive important information, updates, or instructions from their superiors.
2. Managers or supervisors may use a memo to communicate important announcements, policy changes, or updates to their team.
3. Executives or leaders within a company may utilize a memo to provide strategic guidance, share company-wide goals, or communicate important decisions.

In summary, filling out a memo involves providing the necessary details, organizing the content effectively, and ensuring clear communication. Memos are needed by various individuals within an organization to exchange information, clarify expectations, and keep everyone informed.

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