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Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine Portal for 30 days prior to purchase of the

How to fill out proposed sole source purchase

How to fill out proposed sole source purchase:

1. Start by gathering all relevant information about the purchase, such as the product or service being acquired, the desired specifications or requirements, and any supporting documentation or research.
2. Identify the need for a sole source purchase. This typically occurs when there is only one vendor or supplier capable of providing the required product or service, or when using another vendor would result in undue delay or unacceptable risk.
3. Research the vendor or supplier, ensuring they have a proven track record of delivering quality products or services and that their pricing is competitive. Obtain any necessary quotes or estimates from the vendor to include with the proposed purchase.
4. Draft a written justification for the sole source purchase, outlining the specific reasons why the vendor or supplier was selected and why they are the only feasible option. Emphasize the unique capabilities or expertise they possess that make them the best choice.
5. Include any relevant supporting documents, such as market research, product comparisons, or testimonials from previous customers, to further validate the need for a sole source purchase.
6. Consult with any necessary stakeholders or decision-makers within the organization to gain their approval and support for the proposed sole source purchase.
7. Complete the required paperwork or forms, following any specific guidelines or procedures outlined by your organization. Include all necessary details, such as the vendor's contact information, the proposed timeline for delivery, and any specific terms or conditions of the purchase.
8. Review the completed proposal for accuracy and completeness, ensuring that all required information and supporting documents are included.
9. Submit the proposed sole source purchase to the appropriate department or individual within your organization responsible for reviewing and approving such requests. Follow any additional steps or protocols necessary to obtain approval.
10. Keep records of the proposed sole source purchase for future reference or auditing purposes.

Who needs proposed sole source purchase?

1. Government agencies or institutions that require specific products or services that are only available from a single vendor or supplier.
2. Companies or organizations that have identified a unique product or service that is critical to their operations and can only be obtained from a particular source.
3. Entities that require a quick or streamlined procurement process, as sole source purchases often allow for faster turnaround times compared to competitive bid processes.

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What is proposed sole source purchase?

Proposed sole source purchase is a procurement process where only one supplier is capable of providing the goods or services required.

Who is required to file proposed sole source purchase?

Government agencies or organizations that determine a specific supplier is the only one capable of meeting their needs.

How to fill out proposed sole source purchase?

To fill out proposed sole source purchase, the required form must be completed with detailed information about the goods or services needed, justification for sole source selection, and any supporting documentation.

What is the purpose of proposed sole source purchase?

The purpose of proposed sole source purchase is to expedite the procurement process when only one supplier can meet the needs effectively.

What information must be reported on proposed sole source purchase?

Information such as supplier details, justification for sole source selection, description of goods or services, and any supporting documentation must be reported on proposed sole source purchase.