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Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine Portal for 30 days prior to purchase of the

How to fill out proposed sole source purchase

How to fill out proposed sole source purchase:

1. Begin by gathering all necessary information about the item or service you intend to purchase through a sole source vendor. This includes the specifications, quantity, and any other relevant details.
2. Identify the sole source vendor you wish to work with. This should be a reputable supplier that has been determined to be the only source capable of providing the required item or service.
3. Create a proposal that outlines the need for a sole source purchase. Clearly state the reasons why the item or service cannot be obtained through competitive bidding, such as unique specifications, proprietary technology, or compatibility requirements.
4. Provide a detailed justification for the proposed sole source purchase. This may include explaining how alternative options were evaluated and deemed unsuitable, the potential risks of not proceeding with the purchase, and any cost or time savings associated with working with the sole source vendor.
5. Include any supporting documentation that may be required, such as quotes or estimates from the sole source vendor, market research findings, or any legal or regulatory requirements that justify the sole source purchase.
6. Review the completed proposed sole source purchase form for accuracy and completeness. Make sure that all required information and supporting documents are included before submitting it for approval.

Who needs proposed sole source purchase?

1. Organizations or individuals who require a specific item or service that can only be provided by a sole source vendor.
2. Entities that have evaluated alternative options but have determined that a sole source purchase is the most suitable and efficient way to fulfill their needs.
3. Any organization or individual that follows a procurement process that requires proper documentation and justification for a sole source purchase.

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What is proposed sole source purchase?

Proposed sole source purchase is a procurement method where a contract is awarded without competitive bidding, typically because there is only one vendor that can meet the requirements.

Who is required to file proposed sole source purchase?

The department or individual responsible for procurement within an organization is required to file proposed sole source purchase.

How to fill out proposed sole source purchase?

To fill out proposed sole source purchase, the requester must provide justification for why competitive bidding is not possible and include all relevant details about the vendor and the contract.

What is the purpose of proposed sole source purchase?

The purpose of proposed sole source purchase is to streamline the procurement process when there is only one vendor that can provide the required goods or services.

What information must be reported on proposed sole source purchase?

The proposed sole source purchase must include details about the vendor, justification for why competitive bidding is not possible, and any other relevant information about the contract.