Get the free SOLE SOURCE DOCUMENTATION FORM - larue k12 ky

SOLE SOURCE DOCUMENTATION FORM Purchase Order Number Sole Source Vendor Describe item to be purchased and explain why it is only available from this vendor. Did you research other vendors for a comparable

How to fill out sole source documentation form

How to Fill Out Sole Source Documentation Form:

1. Start by obtaining the sole source documentation form. This form can typically be obtained from the purchasing department or procurement office of your organization.
2. In the form, provide your personal or company information as the requester. This information may include your name, address, email, and phone number.
3. Specify the details of the procurement request. Include the description of the goods or services you wish to procure, along with any specifications or requirements.
4. Indicate the reasons why the procurement is considered a sole source. Provide a thorough explanation as to why alternative suppliers or vendors cannot fulfill the requirement.
5. If applicable, attach any supporting documents that validate the sole source nature of the procurement. This may include quotes or proposals from the specific supplier.
6. Sign and date the sole source documentation form to verify the accuracy of the provided information.
7. Submit the completed form to the appropriate purchasing department or procurement office for review and approval.
8. The purchasing department will then evaluate the request, ensuring it meets the criteria for sole sourcing, and approve or reject the request accordingly.

Who Needs Sole Source Documentation Form:

1. Organizations or individuals who intend to procure goods or services through a sole source method may need to complete a sole source documentation form.
2. Government agencies often require the use of sole source documentation forms to justify noncompetitive procurement.
3. Businesses or individuals involved in industries where sole sourcing is common, such as specialized equipment manufacturers or unique service providers, may frequently use this form to support their purchasing decisions.
4. Organizations that wish to document their procurement processes thoroughly may also require sole source documentation forms as part of their internal procedures.
5. Sourcing managers or procurement officers responsible for acquiring goods or services on behalf of their organizations may be required to complete these forms to ensure compliance with purchasing policies.

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What is sole source documentation form?

Sole source documentation form is a form used to provide proof that a particular product or service can only be obtained from one specific vendor.

Who is required to file sole source documentation form?

Any individual or organization seeking to purchase a product or service that is only available through one vendor must file a sole source documentation form.

How to fill out sole source documentation form?

To fill out a sole source documentation form, provide details about the product or service, explain why it is essential to purchase from a specific vendor, and submit any relevant supporting documentation.

What is the purpose of sole source documentation form?

The purpose of a sole source documentation form is to justify the need to purchase a product or service from a specific vendor when there are no other viable alternatives available.

What information must be reported on sole source documentation form?

Information such as the product or service details, the vendor's name and contact information, the reason for selecting the specific vendor, and any supporting documentation must be reported on the sole source documentation form.