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TOWN OF ST. GERMAN OFFICE OF THE CLERK P.O. BOX 7 ST. GERMAN, WISCONSIN 54558 www.townofstgermain.org MINUTES TOWN BOARD MEETING: DECEMBER 14, 2015 1. Call to Order: Chairman Tom Christensen called
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How to fill out minutes town board meeting
How to fill out minutes of a town board meeting:
01
Start by recording the date, time, and location of the board meeting at the top of the document.
02
Include the names of all board members present and any absentees.
03
Begin writing the minutes with a brief summary of the meeting's purpose and main topics discussed.
04
Record any important motions made during the meeting, along with the name of the member who made the motion and the outcome (passed, denied, tabled, etc.).
05
Include any discussions or debates that took place, noting key points or arguments made by board members.
06
Document decisions and actions taken by the board, including any votes casted and the results.
07
Include any relevant reports or updates provided during the meeting, such as financial reports, project progress, or committee updates.
08
If there were any visitors or public comments, note the key points or concerns raised.
09
Conclude the minutes by summarizing any upcoming events, reminders, or next steps discussed during the meeting.
10
Review the minutes for accuracy and clarity before distributing them to all board members.
Who needs minutes of a town board meeting?
01
Town board members: Minutes serve as an official record of the meeting proceedings, providing a reference for future decision-making and accountability.
02
Town administrators: Minutes help administrators keep track of the board's actions and decisions, ensuring proper implementation of policies and initiatives.
03
Town staff: Minutes can inform staff members about decisions made or tasks assigned during the meeting, allowing for coordinated efforts in fulfilling their duties.
04
Town residents: Minutes are often made public and provide transparency, allowing residents to stay informed about their local government's decisions and activities.
05
Auditors and regulatory agencies: Minutes may be required for compliance purposes or to provide evidence of proper governance and adherence to regulations.
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What is minutes town board meeting?
Minutes of a town board meeting are a detailed written record of the discussions, decisions, and actions taken during the meeting.
Who is required to file minutes town board meeting?
The town clerk or secretary of the town board is usually responsible for filing the minutes of the town board meeting.
How to fill out minutes town board meeting?
Minutes of a town board meeting should include date, time, location, attendees, agenda items, motions, discussion summaries, and decisions made during the meeting.
What is the purpose of minutes town board meeting?
The purpose of minutes of a town board meeting is to provide an official record of what transpired during the meeting for documentation and reference purposes.
What information must be reported on minutes town board meeting?
Minutes of a town board meeting must include details on attendance, agenda items, motions, discussions, decisions, and any other relevant information related to the meeting.
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