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COLLECTION POLICY STATEMENT University of Louisiana at Monroe UNIVERSITY LIBRARY UPDATED November 2008 collection Policy Table of Contents I. Purpose of the Collection Policy II. Mission of the

How to fill out collection policy statement university

How to fill out a collection policy statement for a university:

1. Understand the purpose: Begin by familiarizing yourself with the purpose of a collection policy statement for a university. This document outlines the guidelines and principles that govern the acquisition, management, and preservation of various collections within the university.
2. Assess existing policies: It is essential to review any existing policies that the university may have regarding collection management. This will help you understand the current practices and identify any gaps or areas that need updating.
3. Identify key stakeholders: Determine who the main stakeholders are in the collection policy statement process. This typically includes administrators, librarians, researchers, museum staff, and other relevant personnel. Collaborate with these individuals to ensure a comprehensive and inclusive policy.
4. Define the scope: Clearly define the scope of your collection policy statement. This includes identifying the types of collections it covers, such as library materials, archival documents, artwork, specimens, or digital resources.
5. Establish acquisition guidelines: Develop guidelines for the acquisition of new collections. This involves outlining the criteria for accepting donations, purchasing items, or acquiring materials through other means. Consider factors such as relevance to the university's mission, academic value, budgetary constraints, and ethical considerations.
6. Specify collection management practices: Outline the procedures and protocols for managing the collections. This may include guidelines for cataloging, accessioning, documenting, storing, and preserving various items. Address issues such as deaccessioning, inventory management, conservation, and security measures as well.
7. Address ethical considerations: Emphasize the importance of ethical practices in managing collections. Discuss topics like provenance research, adherence to legal and ethical guidelines, repatriation of culturally significant materials, and intellectual property rights.
8. Include access and use policies: Establish policies regarding access to the collections and their use. Specify any restrictions, such as limited access for fragile materials or the need for permissions for certain categories of users. Outline procedures for requesting access, arranging appointments, and any associated fees.
9. Establish review and revision processes: Ensure that the collection policy statement undergoes periodic reviews and updates. Establish a schedule or framework for revisiting the policy to address changing needs, evolving regulations, or new developments in collection management practices.

Who needs a collection policy statement university?

1. University administrators: They need the collection policy statement to establish a framework for managing and preserving collections within the university.
2. Librarians and archivists: They require the policy to guide their daily operations and decision-making regarding collection development, cataloging, and preservation.
3. Museum and gallery staff: The policy helps them govern the acquisition, display, care, and management of artwork and other artifacts in their collections.
4. Faculty and researchers: They rely on the policy to understand access guidelines, borrowing privileges, and any restrictions related to the use of specific collections.
5. Students and public users: The policy informs them about the availability, accessibility, and regulations regarding the use of various collections within the university.

In conclusion, filling out a collection policy statement for a university involves understanding its purpose, assessing existing policies, defining the scope, involving key stakeholders, establishing acquisition and management guidelines, addressing ethical considerations, specifying access and use policies, and establishing review processes. This document is essential for university administrators, librarians, museum staff, faculty, students, and public users.

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What is collection policy statement university?

The collection policy statement university outlines the guidelines and procedures for managing and maintaining a university's collections of books, journals, and other materials.

Who is required to file collection policy statement university?

Librarians or library staff responsible for collection development are typically required to file the collection policy statement university.

How to fill out collection policy statement university?

To fill out the collection policy statement university, librarians need to document the selection criteria, acquisition methods, deselection policies, and budget allocation for the library's collections.

What is the purpose of collection policy statement university?

The purpose of the collection policy statement university is to provide transparency and guidance on how library collections are developed, maintained, and accessed.

What information must be reported on collection policy statement university?

The collection policy statement university should include information on collection development goals, selection criteria, deselection policies, budget allocation, and access policies.