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REQUEST FOR QUOTATION (RFQ) NAME & ADDRESS OF BIDDER DATE: 28 August 2015 RFQ/UNDP/LR/ERA/0050/2015 Dear Sir / Madam: We kindly request you to submit your quotation for IT related supplies as detailed

How to fill out request for quotation rfq

How to fill out a request for quotation (RFQ):

1. Start by gathering all the necessary information: Before filling out the RFQ, ensure you have all the relevant details. This includes the product or service you require, quantities needed, any specific requirements or specifications, and the desired delivery date.
2. Identify potential suppliers: Research and identify potential suppliers who can meet your requirements. This can be done through various means, such as conducting an internet search, asking for recommendations, or using a supplier database.
3. Contact the suppliers: Reach out to the selected suppliers and inform them about your interest in receiving a quotation. Provide them with the necessary details and ask for them to submit their quotes within a specified timeframe.
4. Review the received quotations: Once you receive the quotations from the suppliers, carefully review them. Pay attention to the pricing, delivery terms, payment terms, and any additional services or conditions mentioned.
5. Compare and evaluate the quotations: Compare the quotations received from different suppliers based on the criteria that matter to you, such as pricing, quality, reputation, and customer service. Consider the supplier's track record, experience, and ability to meet your requirements.
6. Select the best supplier: After evaluating the quotations, select the supplier that best suits your needs. Notify the chosen supplier and proceed with any further negotiations or contractual agreements.
7. Complete the RFQ form: Fill out the RFQ form provided by the chosen supplier, ensuring all the required fields are accurately completed. Provide any additional information or clarifications if needed.
8. Submit the RFQ: Once the form is completed, submit the RFQ to the supplier along with any supporting documents or specifications required. Ensure that the RFQ is submitted within the agreed upon timeframe.

Who needs a request for quotation (RFQ)?

1. Businesses seeking products or services: Any organization or individual looking to purchase products or services from external suppliers may need to use an RFQ. This can include businesses in various industries, government entities, non-profit organizations, and even individuals for personal projects or purchases.
2. Procurement departments: Within larger organizations, the procurement or purchasing department is often responsible for issuing RFQs. They use RFQs as a means to source suppliers, compare offers, negotiate pricing, and establish contractual agreements.
3. Project managers: Project managers may need RFQs to gather pricing and service information from suppliers for specific project requirements. RFQs help them make informed decisions about which suppliers to engage with and include in project proposals or budgets.

Remember, the specific need for an RFQ may vary depending on the organization's size, industry, and procurement processes. It is always important to follow your organization's guidelines and procedures when filling out an RFQ.

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What is request for quotation rfq?

Request for Quotation (RFQ) is a document used in procurement to invite suppliers to submit a quotation for the supply of goods or services.

Who is required to file request for quotation rfq?

The procurement department or individuals responsible for purchasing goods or services are required to file a request for quotation (RFQ).

How to fill out request for quotation rfq?

To fill out a request for quotation (RFQ), you need to provide details about the goods or services required, quantity needed, desired delivery date, and any other specifications.

What is the purpose of request for quotation rfq?

The purpose of a request for quotation (RFQ) is to obtain competitive bids from suppliers to ensure the best value for goods or services procured.

What information must be reported on request for quotation rfq?

Information such as the description of goods or services required, quantity needed, delivery date, specifications, and any terms and conditions must be reported on a request for quotation (RFQ).