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This form is used to justify sole source purchases according to Louisiana Procurement Code, for unique products or services that meet specific needs and to request waiving the bid process.
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How to fill out sole source purchase justification
How to fill out SOLE SOURCE PURCHASE JUSTIFICATION FORM
01
Step 1: Obtain the SOLE SOURCE PURCHASE JUSTIFICATION FORM from the relevant department or online portal.
02
Step 2: Fill out the top section with the date, department, and the name of the individual completing the form.
03
Step 3: Clearly state the specific product or service needed in the provided field.
04
Step 4: Justify the sole source by providing detailed reasoning on why this particular vendor is the only source available for the required goods or services.
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Step 5: Include supporting documentation that verifies the uniqueness of the vendor, such as contracts, communications, or service agreements.
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Step 6: Review the completed form for accuracy and completeness.
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Step 7: Submit the form for approval to the designated authority within your organization.
Who needs SOLE SOURCE PURCHASE JUSTIFICATION FORM?
01
Departments or individuals in an organization who require a specific product or service that is available from only one vendor.
02
Procurement teams involved in purchasing processes that may require special justification for sole source selections.
03
Management or decision-makers who evaluate and approve procurement requests.
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People Also Ask about
How to write a sole provider letter?
[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.
What is an example of sole sourcing?
Examples of Sole Sourcing In short, it's all about buying one particular brand or buying from one store or company only for your procurement supplies: If your company needs to buy good laptops and you have all decided to purchase Sony laptops, then obviously Sony is your single-sourcing.
What does sole source purchase mean?
Definition. A sole source purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.
How do you write a simple justification?
How to Write a Justification Narrative State Your Claim. A strong justification narrative begins with a brief statement of your claim, which will be the focus of your piece. Establish Reasons. Once you state your claim, begin providing the reasoning. Provide Support. Discuss Budgetary Issues. References.
What is an example of a sole source justification?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
How do you write a sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is a single source form?
Single source is a term used to designate a product or service required to be purchased from one specified Supplier for strategic reasons and such purchase is in the best interests of the University, even though there may be multiple sources available.
What is the justification of a source?
This justification evaluates the sources that were actually used in the research paper and assures that the researched information is balanced, credible and unbiased.
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What is SOLE SOURCE PURCHASE JUSTIFICATION FORM?
The Sole Source Purchase Justification Form is a document used to explain why a specific supplier is the only source for a good or service, eliminating the need for a competitive bidding process.
Who is required to file SOLE SOURCE PURCHASE JUSTIFICATION FORM?
Typically, procurement officers or department heads who are responsible for making purchases that do not require competitive bidding are required to file the Sole Source Purchase Justification Form.
How to fill out SOLE SOURCE PURCHASE JUSTIFICATION FORM?
To fill out the form, provide detailed information about the product or service, the reasoning for selecting the sole source, and any supporting documentation that validates the sole source claim.
What is the purpose of SOLE SOURCE PURCHASE JUSTIFICATION FORM?
The purpose of the form is to ensure transparency and accountability in the procurement process by justifying why a non-competitive purchase is necessary for the organization.
What information must be reported on SOLE SOURCE PURCHASE JUSTIFICATION FORM?
Key information includes the description of the product or service, the name of the supplier, justification for sole sourcing, any alternatives considered, and the anticipated costs associated with the purchase.
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