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Frankfort Planning Commission Regular Meeting May 13, 2008, Meeting called to order at 7:00 PM by Chairman Bruce Ogilvie (Note: the packet delivered to each Planning Commissioner for this meeting

How to fill out 5-13-08 planning commission minutes

1. To fill out the 5-13-08 planning commission minutes, start by gathering all the necessary documents and information related to the commission meeting held on May 13, 2008. This may include agendas, reports, presentations, and any other relevant materials.
2. Begin the minutes by including a header that states the name of the organization or committee responsible for the planning commission, the specific date and time of the meeting, and the location where it was held.
3. Clearly list the attendees of the meeting, including the names of all commission members, staff, and any guests or public participants present. It's important to accurately record who was in attendance for the sake of transparency and accountability.
4. Provide a brief summary or overview of the topics discussed during the planning commission meeting. This can include any presentations, reports, public comments, or discussions that took place. Be sure to capture important points and decisions made by the commission.
5. Document any motions or actions taken by the commission, noting the name of the commissioner who made the motion, the second, and the result of the vote. This is crucial for keeping an accurate record of the decisions and outcomes of the meeting.
6. Include any comments or questions raised by the commission members or guests. It's important to record any significant discussions or issues that were addressed during the meeting.
7. If there were any public comments or input provided during the meeting, summarize them in an objective manner. Capture the key points made by the public and any responses or discussions that ensued.
8. Conclude the minutes by stating the time at which the meeting was adjourned and any information related to the next scheduled meeting or action items.

Who needs 5-13-08 planning commission minutes?

1. The planning commission itself needs the 5-13-08 planning commission minutes for record-keeping and reference purposes. These minutes serve as an official account of the meeting proceedings and can be used in future deliberations or decision-making processes.
2. Government officials and administrators who oversee the planning commission may also require the minutes for monitoring and oversight purposes. They need to ensure that the commission is operating in compliance with applicable laws, regulations, and policies.
3. Members of the public who are interested in the activities and decisions of the planning commission may request access to the minutes. These individuals may include residents, developers, business owners, or community activists who want to stay informed about planning and development processes in their area.
4. Legal authorities or organizations involved in matters related to the planning commission or specific projects it oversees may also need access to the minutes. These parties may use the minutes to gather information or evidence for legal proceedings or to ensure compliance with legal requirements.
5. Historians, researchers, or students studying planning processes, urban development, or related fields may find value in examining the 5-13-08 planning commission minutes. These records can provide insights into past decision-making processes, policy changes, and community concerns.

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What is 5-13-08 planning commission minutes?

The 5-13-08 planning commission minutes are the official record of the proceedings and decisions made during the planning commission meeting held on May 13, 2008.

Who is required to file 5-13-08 planning commission minutes?

The secretary or clerk of the planning commission is usually responsible for filing the 5-13-08 planning commission minutes.

How to fill out 5-13-08 planning commission minutes?

To fill out the 5-13-08 planning commission minutes, the person responsible should document the date, time, attendees, agenda items, discussions, decisions, and any other relevant information from the meeting.

What is the purpose of 5-13-08 planning commission minutes?

The purpose of the 5-13-08 planning commission minutes is to provide a written record of the discussions, decisions, and actions taken during the planning commission meeting for reference and transparency.

What information must be reported on 5-13-08 planning commission minutes?

The 5-13-08 planning commission minutes should include details such as date, time, location, attendees, agenda items, motions made, discussions held, decisions taken, and any other important information relevant to the meeting.