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GUJARAT GAS COMPANY LIMITED BANKERS BOARD OF DIRECTORS KAMIL GANG HDFC Bank Limited ICICI Bank Limited Standard Chartered Bank State Bank of India WILLIAM ADAMSON (unto 26 November 2007) AUDITORS

How to fill out proxy form proxy form

How to fill out a proxy form:

1. Obtain the proxy form: The first step to filling out a proxy form is to obtain the form itself. This can typically be done by visiting the organization's website or contacting the relevant department.
2. Read the instructions: Once you have the proxy form, carefully read the accompanying instructions. These instructions will provide important details on how to correctly fill out the form and any specific requirements.
3. Provide personal details: Start by providing your personal information on the form. This may include your full name, contact information, and any identification details requested.
4. Identify the meeting or event: Indicate the specific meeting or event for which you are appointing a proxy. This may include the date, time, and location of the meeting.
5. Choose your proxy: Determine who will be acting as your proxy. This can be an individual you trust to vote or make decisions on your behalf. Include their name and contact information on the form.
6. Specify your instructions: If you have any specific instructions or preferences for your proxy, make sure to clearly outline them on the form. This may include how you want them to vote on certain matters or any limitations on their decision-making power.
7. Date and sign the form: Once you have completed all the required fields, date and sign the proxy form. This serves as your formal authorization for your chosen proxy to act on your behalf.

Who needs a proxy form:

1. Shareholders: Shareholders of a company may need a proxy form to appoint someone to vote on their behalf at an annual general meeting or special shareholders' meetings.
2. Members of organizations: Members of various organizations such as clubs, societies, or associations may require a proxy form if they are unable to attend a meeting or event and wish to delegate their voting rights to someone else.
3. Executors or administrators: In legal matters, executors or administrators may use a proxy form to act on behalf of beneficiaries or heirs during meetings or decision-making processes.
4. People unable to attend: Anyone who is unable to personally attend a meeting or event but wishes to have a voice or vote can use a proxy form to appoint a representative.
5. Individuals with conflicting commitments: People with conflicting commitments, such as overlapping meetings or travel plans, may find a proxy form useful to ensure their interests are represented in their absence.

In summary, understanding how to fill out a proxy form involves obtaining the form, reading the instructions, providing personal details, specifying the meeting details, choosing a proxy, giving instructions, and signing the form. Proxy forms are typically needed by shareholders, organization members, executors/administrators, individuals unable to attend, and those with conflicting commitments.

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