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See Research Policy Handbook chapter: Facilities and Administrative (Indirect Cost) Waivers Facility and Administrative (Indirect Cost) Waiver Request Form This request should be submitted as soon
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Gather all necessary information: Before starting the process, make sure you have all relevant information at hand. This may include budget details, expenditure reports, and any other documentation required for filling out the facilities and administrative indirect form.
02
Review guidelines and instructions: Familiarize yourself with the guidelines and instructions provided for filling out the facilities and administrative indirect form. Pay close attention to specific requirements, deadlines, and any supporting documentation that may be needed.
03
Identify direct costs: Separate direct costs from indirect costs. Direct costs are expenses that can be specifically attributed to a particular project or activity. These may include salaries, supplies, or equipment directly related to the project.
04
Determine indirect costs: Indirect costs are expenses that cannot be directly attributed to a specific project but are necessary for the overall functioning of an organization or institution. Common examples include administrative salaries, utilities, and office supplies. Determine how these costs should be allocated and calculated based on the guidelines provided.
05
Fill out the form accurately: Using the information gathered, accurately fill out the facilities and administrative indirect form. Ensure that all required fields are completed and any supporting documentation is attached as necessary. Double-check for any errors or omissions before submitting the form.

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Research institutions: Universities, colleges, and other research institutions often need to fill out facilities and administrative indirect forms. This is because they typically engage in various research projects and activities that require funding allocation.
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Government agencies: Government agencies that oversee research or grant funding may also require facilities and administrative indirect forms to ensure proper allocation of funds.
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Non-profit organizations: Non-profit organizations that engage in research or receive grants may need to fill out facilities and administrative indirect forms to comply with funding requirements.
Overall, anyone involved in research activities or managing grant funding may need to fill out facilities and administrative indirect forms to ensure transparent and accurate financial reporting.
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Facilities and administrative indirect costs are costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project, instructional activity, or any other institutional activity.
Universities, research institutions, and other organizations that receive federal funding for sponsored projects are required to file facilities and administrative indirect.
Facilities and administrative indirect costs are typically calculated using a predetermined rate established by the organization's cognizant federal agency. The costs are then allocated to sponsored projects based on the actual usage of facilities and administrative resources.
The purpose of facilities and administrative indirect costs is to ensure that the full cost of sponsored projects is recovered, including indirect costs that are necessary to support the project but cannot be easily identified and charged directly.
The report on facilities and administrative indirect costs must include the organization's allocation methodology, the predetermined indirect cost rates, and details of how the costs were calculated and allocated.
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