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MINUTES OF SPECIAL BOARD OF EDUCATION MEETING HERRINGTON UNIFIED SCHOOL DISTRICT 487 DISTRICT OFFICE April 10, 2010 8:00 a.m. David Powell called to order the special meeting of the Board of Education
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Start by including the date and time of the special board meeting at the top of the document.
02
Clearly state the purpose of the special board meeting, whether it is to discuss a specific issue or make important decisions.
03
List the names and titles of all board members present at the meeting.
04
Record any important discussions or presentations made during the meeting, including the main points and key arguments.
05
Document any decisions or resolutions made by the board, along with the voting results if applicable.
06
Include any action items or tasks assigned to specific individuals during the meeting. Make sure to note the deadlines for these tasks.
07
At the end of the minutes, provide space for the signatures of the board chairperson and the person responsible for documenting the minutes.
08
Review the minutes for accuracy and clarity before distributing them to all board members and relevant stakeholders.

Who needs minutes of special board:

01
Board members - Minutes serve as an official record of the discussions and decisions made during the special board meeting. Board members may refer to the minutes to stay informed or refresh their memory on previous discussions and actions.
02
Organization executives and management - Minutes of the special board meeting provide information on the decisions made, helping executives and management align their actions and strategies with the board's directives.
03
Shareholders or members - If the organization has shareholders or members, they may request or review the minutes to understand the board's decision-making process and stay updated on important matters.
04
Legal and regulatory authorities - Minutes of special board meetings may be required for legal and regulatory compliance purposes. They can serve as evidence of proper governance and decision-making in case of any disputes or audits.
In summary, minutes of special board meetings should be filled out with accuracy and include essential details such as the meeting's purpose, attendees, discussions, decisions, tasks, and signatures. They are necessary for board members, organization executives, shareholders, and legal/regulatory authorities to stay informed and ensure proper documentation and compliance.
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Minutes of special board are a formal written record of the discussions, decisions, and actions taken during a special board meeting.
The person responsible for recording the minutes of the special board meeting is usually required to file them.
Minutes of special board should include the date and time of the meeting, the names of attendees, a summary of discussions, decisions made, and any actions to be taken.
The purpose of minutes of special board is to provide a clear and accurate record of what took place during the meeting for reference and accountability.
Information such as the date, time, location of the meeting, attendees present, agenda items discussed, motions made, and decisions taken must be reported on minutes of special board.
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