Get the free Athletic Field Allocation Request - Finalrevised May 2013doc - downeyca

4-page form City of Downey Athletic Field/McLaughlin Gym Allocation Request Form Check One Longer Rentals Only Shorter Rentals Only Check One: January 1 June 30 YEAR: July 1 December 31 YEAR: Summer/Fall

How to fill out athletic field allocation request

How to fill out an athletic field allocation request:

1. Start by obtaining the necessary form: Contact the appropriate authority or organization responsible for managing the athletic field and request the allocation form. This could be a local government office, school administration, or sports association.
2. Provide your basic information: Fill in your name, contact details, and any relevant organization or team information you represent. This helps in identifying the requester and facilitates communication.
3. Specify the desired date and time: Indicate the specific date and time you are requesting for the use of the athletic field. Be clear and specific to avoid any confusion or potential scheduling conflicts.
4. State the purpose: Clearly explain the reason for the allocation request. Is it for practice sessions, a friendly match, a tournament, or any other organized event? Providing this information helps the authorities understand the nature of the request.
5. Describe the activities: Detail the activities or events that will take place on the field during the allocated time. Include information about the number of participants, equipment required, anticipated duration, and any additional facilities or services needed (e.g., goalposts, scoreboard, first aid, etc.).
6. Specify any special requirements: If there are any specific requirements for the field, such as maintenance, setup, or safety measures, ensure to include them. This could involve tasks like field mowing, line marking, or additional security measures.
7. State the number of participants: Mention the estimated number of participants who will be utilizing the athletic field during the allocated time. This information helps in assessing the capacity and ensuring the safety of everyone involved.
8. Indicate any insurance coverage: In some cases, the allocation request may require proof of insurance coverage. If applicable, mention the insurance details and attach any necessary documents or certificates.

Who needs an athletic field allocation request?

1. Sports teams and organizations: Various sports teams, ranging from school teams to professional clubs, may require an athletic field allocation request to secure a location for practices, matches, or tournaments.
2. Schools and educational institutions: Physical education classes, school sports teams, and intramural activities often necessitate the use of athletic fields. Therefore, schools frequently need to submit allocation requests.
3. Community and recreational groups: Local community organizations, recreational clubs, or youth sports programs may require athletic field allocation to conduct their activities, including casual games, leagues, or sports events.

Remember, the specific requirements for an athletic field allocation request may vary based on the governing body or organization responsible for managing the field. It is essential to follow their guidelines and deadlines to increase the chances of a successful allocation.

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What is athletic field allocation request?

Athletic field allocation request is a formal application process to request the use of a specific athletic field for a certain date and time.

Who is required to file athletic field allocation request?

Any organization or individual wanting to use an athletic field for an event or activity is required to file an athletic field allocation request.

How to fill out athletic field allocation request?

To fill out an athletic field allocation request, the requester must provide information such as the date and time of the event, the specific athletic field requested, and any additional requirements or accommodations needed.

What is the purpose of athletic field allocation request?

The purpose of an athletic field allocation request is to ensure organized and fair use of athletic fields, prevent double bookings, and allocate field space efficiently.

What information must be reported on athletic field allocation request?

The information required on an athletic field allocation request typically includes the name of the organization or individual, contact information, event details, requested field and date, and any special requests or requirements.