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Volume 10, No. 3 Mecklenburg Historical Association September 2013 Dinner Meeting Monday, September 30, 2013, Meet at 6pm for dinner followed by a tour of the Matthews Heritage Museum Reid House 134

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1. Start by determining the purpose of the dinner meeting. Is it a casual get-together, a business meeting, or a special celebration? This will help you plan the format and tone of the event.
2. Choose a suitable venue for the dinner meeting. Consider factors like location, ambiance, seating capacity, and facilities. Make sure it aligns with the purpose and preferences of the attendees.
3. Create an agenda for the dinner meeting. Outline the topics to be discussed, any presentations or speeches planned, and the timeline for each activity. This will ensure a structured and productive meeting.
4. Send out invitations to the desired attendees. Clearly mention the date, time, venue, and purpose of the dinner meeting. Provide any necessary background information or preparation required from the participants.
5. Plan the menu for the dinner meeting. Take into account dietary restrictions, preferences, and the overall theme or atmosphere of the event. Coordinate with the venue or catering service to ensure a smooth dining experience.
6. Consider any additional arrangements that might be needed, such as audio-visual equipment, name tags, or table decorations. Pay attention to details to enhance the overall ambiance and professionalism of the dinner meeting.
7. Prioritize punctuality and proper introductions during the dinner meeting. Start on time and allow sufficient networking or mingling time before the meeting officially begins. Make sure everyone feels welcomed and included.
8. Follow the agenda and facilitate discussions during the dinner meeting. Encourage active participation, manage time effectively, and ensure that all relevant topics are addressed. Keep the meeting focused and productive.
9. Provide opportunities for relationship building and networking during the dinner meeting. Allocate time for casual conversations, introductions, and connecting with other attendees. This can lead to future collaborations and partnerships.
10. Conclude the dinner meeting with a summary of the discussions and any action items or next steps. Thank all the attendees for their participation and contributions. Follow up with any necessary post-meeting communication or tasks.

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