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United Nations Development Program REQUEST FOR QUOTATION (RFQ) DATE: 22/09/2009 REFERENCE: RFQ/ART/09/113 Dear Sir / Madam: You are kindly requested to submit your quotation for the following services
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How to fill out request for quotation rfq
Point by point on how to fill out a request for a quotation (RFQ):
01
Start by gathering all the necessary information: Before filling out an RFQ, gather all the relevant details about the product or service you require. This includes specifications, quantities, delivery timelines, and any other pertinent information.
02
Identify potential suppliers: Research and compile a list of potential suppliers who can provide the product or service you need. Consider factors such as reputation, experience, pricing, and past performance.
03
Create the RFQ document: Begin by providing a clear and concise title for the RFQ, specifying the product or service. Include a section for the introduction, where you can briefly describe your organization and its requirements.
04
Clearly state your requirements: In the body of the RFQ, list the specific details and specifications of what you need. Be as precise as possible to ensure that all potential suppliers understand your requirements accurately. This may include technical specifications, quality standards, delivery schedules, or any other critical information.
05
Include terms and conditions: Outline any terms and conditions that will govern the RFQ process, such as payment terms, delivery requirements, warranties, or any other relevant factors. Ensure that these terms are fair, reasonable, and align with your organization's policies.
06
Provide a submission deadline: Specify the deadline by which suppliers must submit their quotations. This allows you sufficient time to review the submissions and make an informed decision.
07
Provide contact information: Include your organization's contact details, such as the name of the contact person, email address, phone number, and any other relevant information. This allows potential suppliers to reach out if they have any questions or require further clarification.
08
Review and finalize the RFQ: Before sending out the RFQ, carefully review the document to ensure accuracy and completeness. Make sure all the necessary information is included and that it reflects your organization's needs and objectives.
Who needs a request for a quotation (RFQ)?
An RFQ is typically required by organizations or individuals who are looking to procure a product or service from external suppliers. It could be needed by companies in various industries such as manufacturing, construction, information technology, or any other sector where goods or services are sourced externally. By using an RFQ, organizations can obtain competitive quotes from potential suppliers and make informed decisions based on factors such as pricing, quality, and delivery schedules.
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What is request for quotation rfq?
Request for Quotation (RFQ) is a document used in the procurement process to invite suppliers to submit a quote for the supply of goods or services.
Who is required to file request for quotation rfq?
Typically, procurement departments or purchasing agents within an organization are responsible for filing a Request for Quotation (RFQ).
How to fill out request for quotation rfq?
To fill out a Request for Quotation (RFQ), one should include the details of the required goods or services, specifications, quantity needed, delivery timeline, and any other relevant information for suppliers to provide accurate quotes.
What is the purpose of request for quotation rfq?
The purpose of a Request for Quotation (RFQ) is to gather competitive bids from suppliers to ensure the best price and terms for the goods or services required.
What information must be reported on request for quotation rfq?
Information such as product or service specifications, quantity needed, required delivery timeline, terms of payment, and any other relevant details should be reported on a Request for Quotation (RFQ).
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