Get the free Visiting Dignitary Request Form - UCLA Admin Policies - adminpolicies ucla

Visiting Dignitary Request Form Prior to obligating the university to a dignitary visit, please complete this form and fax it to x58480 or email it as an attachment to rwade@support.ucla.edu. For

How to fill out visiting dignitary request form

1. To fill out a visiting dignitary request form, you will need to gather all the necessary information about the dignitary and their visit. This will include their full name, title, organization, contact information, and purpose of visit.
2. It is important to provide details about the specific dates and duration of the visit, as well as the desired activities or events that the dignitary will be attending. This will help the authorities in planning and coordinating the visit effectively.
3. Make sure to fill out all the required fields in the form accurately and completely. Double-check your entries to avoid any mistakes or missing information.
4. Additionally, you may be asked to provide supporting documentation such as an official invitation letter, briefing materials, or a proposed itinerary. Ensure that these documents are attached or submitted along with the form.
5. Once the form is complete, review it thoroughly to ensure accuracy and clarity of information. If needed, seek assistance from your organization or the concerned authorities to clarify any doubts or address any queries.

Who needs a visiting dignitary request form?

1. Government agencies or departments responsible for hosting dignitaries from other countries or organizations may require a visiting dignitary request form. This includes officials from the Ministry of Foreign Affairs, State Department, or equivalent entities.
2. Diplomatic embassies or consulates may also need to fill out a visiting dignitary request form when requesting the visit of a dignitary to a foreign country.
3. In some cases, organizations or institutions hosting international conferences, events, or meetings may need to submit a visiting dignitary request form to ensure appropriate security and protocol arrangements are made for the dignitary's participation.

Overall, anyone involved in organizing or hosting the visit of a dignitary should be familiar with the process of filling out a visiting dignitary request form and ensure its completion accurately and in a timely manner.

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