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UNCLASSIFIED SINGLE SOURCE JUSTIFICATION (SSR) Justification and Approval Form IMPORTANT NOTES TO BE READ BEFORE COMPLETING THIS FORM Under FCO Policy and UK law, all procurement should follow the

How to fill out single source justification form

How to fill out a single source justification form:

1. Begin by gathering all the necessary information and documentation required for the form. This may include details about the specific product or service being sourced, the reason for choosing a single supplier, and any supporting evidence or justifications.
2. Fill out the header section of the form, providing your contact information, the date, and the purpose of the form.
3. In the "Description of Requirement" section, clearly explain the product or service needed and the purpose behind it. Be specific and provide as much detail as possible to justify the need for a single source.
4. Move on to the "Justification" section, where you will outline the reasons why a single source is necessary. This may include factors such as unique technical specifications, proprietary rights, compatibility requirements, or cost-effectiveness.
5. Provide any supporting evidence or documentation in the "Supporting Information" section. This can include quotes from the supplier, market research, expert opinions, or any other relevant information that strengthens your case for a single source.
6. Complete the "Risk Assessment" section, which involves identifying and assessing any potential risks associated with sourcing from a single supplier. Consider factors such as supplier reliability, performance history, and the impact of any potential disruptions.
7. If applicable, fill out the "Contract Information" section, which outlines the terms and conditions of the contract with the chosen single supplier. Include details such as pricing, payment terms, delivery schedules, and any other relevant contractual information.
8. Finally, review the completed form to ensure accuracy and completeness. Make any necessary revisions or additions before submitting it to the appropriate parties for review and approval.

Who needs a single source justification form?

1. Procurement departments or officers in organizations who are responsible for sourcing products or services.
2. Government entities or agencies that require transparency and proper documentation for their purchasing processes.
3. Organizations or individuals who need to demonstrate the validity and necessity of choosing a single supplier for a particular requirement.

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What is single source justification form?

The single source justification form is a document that explains and justifies the decision to use a single source for a procurement contract instead of going through a competitive bidding process.

Who is required to file single source justification form?

Government agencies and organizations that are subject to procurement regulations are required to file a single source justification form when they choose to award a contract to a single vendor instead of soliciting bids.

How to fill out single source justification form?

The single source justification form typically requires information such as the reason for not using a competitive bidding process, justification for selecting the particular vendor, and a comparison of prices or quality of services.

What is the purpose of single source justification form?

The purpose of the single source justification form is to ensure transparency and accountability in the procurement process by documenting the reasons for selecting a single vendor without competition.

What information must be reported on single source justification form?

The single source justification form must include details about the vendor selected, the rationale for using a single source, and any other relevant information that supports the decision.