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Brigham Young University Travel Management Services Airfare Equivalency Worksheet for Travelers Electing to Drive Name of Traveler: Travel Dates: Origin / Destination: Directions: Fill out both of

How to fill out airfare equivalency worksheet

How to fill out airfare equivalency worksheet:

1. Gather all necessary information: Before starting, make sure you have all the relevant information at hand. This may include your travel itinerary, the reason for your travel, and any supporting documentation required.
2. Identify the purpose of the worksheet: Determine the specific purpose of the airfare equivalency worksheet. It could be for justifying expenses, comparing costs, or evaluating alternative travel options.
3. Fill in personal details: Start by filling in your personal information, such as your name, employee identification number, and department. This will help identify who the worksheet belongs to.
4. Provide travel details: Enter the details of your travel, including the origin and destination airports, departure and return dates, and any layovers or stopovers. Be as specific and accurate as possible.
5. Calculate airfare costs: Calculate the actual costs of your airfare. This may include the base fare, taxes, fees, and any additional charges. Refer to your flight booking or receipts for accurate information.
6. Research equivalent airfare: In order to determine the airfare equivalency, research and find flights with similar itineraries, dates, and travel conditions. Look for flights that represent a reasonable comparison to your own travel.
7. Note down equivalent airfare: Once you have identified equivalent flights, write down their details, such as the airline, flight number, origin, destination, and cost. Include multiple options if available.
8. Calculate the equivalency: Calculate the equivalent airfare for each alternative flight option. This could involve adjusting for differences in class of service, seat availability, or other factors that affect the cost.
9. Summarize findings: Summarize your findings by comparing the actual airfare cost with the equivalent airfare options. Include any notes or explanations that justify your choices and highlight any cost savings or differences.
10. Review and submit: Review the completed worksheet for accuracy and completeness. Make any necessary edits or additions. Once satisfied, submit the airfare equivalency worksheet to the appropriate department or supervisor for further processing.

Who needs airfare equivalency worksheet?

1. Employees requesting travel reimbursements: If you are an employee seeking reimbursement for your business travel, you may need to fill out an airfare equivalency worksheet to compare the actual cost of your airfare with alternative flight options.
2. Accounting and finance departments: Accounting and finance departments within organizations may require employees to submit airfare equivalency worksheets as part of their expense reimbursement or approval processes. These worksheets help ensure transparency, fairness, and cost efficiency in travel expenses.
3. Travel coordinators or travel management companies: Travel coordinators or travel agencies responsible for organizing corporate travel may utilize airfare equivalency worksheets to analyze and compare flight options for their clients. These worksheets assist in providing cost-effective and suitable travel solutions.

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What is airfare equivalency worksheet?

The airfare equivalency worksheet is a document used to compare the costs of different aifrares and ensure fair pricing.

Who is required to file airfare equivalency worksheet?

Airlines and travel agencies are required to file the airfare equivalency worksheet.

How to fill out airfare equivalency worksheet?

The airfare equivalency worksheet must be completed by entering the details of each airfare cost and calculating the equivalency.

What is the purpose of airfare equivalency worksheet?

The purpose of the airfare equivalency worksheet is to determine if airfares are being priced fairly and to prevent price gouging.

What information must be reported on airfare equivalency worksheet?

The airfare equivalency worksheet must report the costs of different airfares, including taxes and fees.