Get the free ORDINARY COUNCIL MEETING MINUTES - Shire of Brookton - brookton wa gov

Shire of Brook ton ORDINARY COUNCIL MEETING MINUTES Thursday 21 July 2011 The Chief Executive Officer recommends that Council confirms these minutes as a true and correct record of proceedings at

How to fill out ordinary council meeting minutes

How to fill out ordinary council meeting minutes:

1. Start by including the date, time, and location of the meeting at the top of the document.
2. List the attendees' names and roles, including council members, staff, and any observers.
3. Begin the minutes by summarizing the topics discussed and decisions made, in chronological order.
4. Clearly state any motions made and their results. Include the name of the council member who made the motion and the outcome (passed, failed, or tabled).
5. Include any relevant discussion points or arguments made by council members during the meeting.
6. For each agenda item, provide a brief summary of the discussion and the final decision or action taken by the council.
7. If there were any presentations or reports during the meeting, summarize the main points or recommendations.
8. Include any public comment received during the meeting, noting the speaker's name and the topic discussed.
9. Conclude the minutes by recording the time the meeting adjourned.
10. After the meeting, proofread the minutes for accuracy and distribute them to council members and other relevant parties.

Who needs ordinary council meeting minutes:

1. Local government officials and employees who were present at the meeting, as they need a record of the discussions and decisions made.
2. Council members who were unable to attend the meeting, as they can review the minutes to stay informed.
3. The public, who may have an interest in the proceedings of the council and want to review the minutes to stay informed.
4. Government agencies and organizations that may have a regulatory or oversight role in the council's activities.
5. Media outlets and journalists who may report on the council's activities and need accurate information.
6. Researchers, historians, or individuals conducting studies on local governance or specific topics discussed during the meeting.

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What is ordinary council meeting minutes?

Ordinary council meeting minutes are official records of the discussions, decisions, and actions taken during a council meeting.

Who is required to file ordinary council meeting minutes?

Officials or representatives of the council who are responsible for recording the minutes are required to file them.

How to fill out ordinary council meeting minutes?

To fill out ordinary council meeting minutes, one must accurately document the agenda items, discussions, decisions, and any other relevant information during the meeting.

What is the purpose of ordinary council meeting minutes?

The purpose of ordinary council meeting minutes is to provide a record of what took place during the meeting for reference, accountability, and transparency.

What information must be reported on ordinary council meeting minutes?

Information such as date, time, location of the meeting, list of attendees, agenda items, motions, discussion points, and decisions made must be reported on ordinary council meeting minutes.