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IRIS File and Field Descriptions for Data Submission Version 2.0 Last revised on 07×29/2015 Institute for Research on Innovation and Science (IRIS) Data Submission File and Field Descriptions June
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How to fill out file and field descriptions
How to fill out file and field descriptions?
01
Begin by understanding the purpose of the file or field. Why is it being used and what information does it need to capture? This will help you provide accurate and relevant descriptions.
02
Use clear and concise language to describe the file or field. Avoid technical jargon or complicated terminology that may confuse the intended audience. Remember that the purpose of the description is to provide a brief explanation of what the file or field is for.
03
Be specific and provide relevant details. Include any necessary instructions or guidelines for filling out the file or field accurately. For example, if a field requires a specific format or data type, mention it in the description.
04
Consider the user's perspective. Put yourself in the shoes of the person who will be reading the description. What information would they need to understand the file or field? Anticipate any questions or confusion they may have and address them in the description.
Who needs file and field descriptions?
01
Developers and programmers: File and field descriptions are important for developers and programmers who are working on building or updating software systems. Clear descriptions help them understand the purpose of each file and field and how they should be used.
02
Data analysts and database administrators: File and field descriptions are crucial for data analysts and database administrators who work with large datasets. These professionals need to understand the meaning and properties of each field in order to accurately analyze and manage the data.
03
End-users: File and field descriptions are also helpful for end-users who interact with software systems or databases. Clear descriptions provide them with information on how to fill out forms or enter data correctly, reducing the chances of errors and ensuring the effectiveness of the system.
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What is file and field descriptions?
File and field descriptions provide detailed information about the data structure, layout, and contents of a file.
Who is required to file file and field descriptions?
Any entity or individual that collects, processes, or stores data is required to file file and field descriptions.
How to fill out file and field descriptions?
File and field descriptions can be filled out by providing information such as file name, field names, data types, lengths, descriptions, and any constraints.
What is the purpose of file and field descriptions?
The purpose of file and field descriptions is to document the structure and content of data files to ensure accurate data processing and data integrity.
What information must be reported on file and field descriptions?
File and field descriptions must include details about file and field names, data types, lengths, descriptions, and any data constraints.
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