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MINUTES OF A MEETING OF THE BOARD OF COMMISSIONERS OF THE CITY OF FOREST HILLS October 18, 2012, The Forest Hills Board of Commissioners (herein also the Board) held its regular meeting on October

How to fill out minutes of a meeting

How to fill out minutes of a meeting:

1. Start by including the date, time, and location of the meeting at the top of the minutes.
2. List all attendees present at the meeting, including their names and titles.
3. Briefly summarize the main topics or agenda items discussed during the meeting.
4. Record any decisions or actions taken during the meeting, along with the responsible person or team.
5. Capture any important discussion points or key takeaways from each agenda item.
6. Include any relevant attachments, such as presentations or documents, discussed or distributed during the meeting.
7. Note down any follow-up tasks, deadlines, or next steps agreed upon during the meeting.

Who needs minutes of a meeting:

1. Meeting attendees: Minutes serve as a record of what was discussed and decided during the meeting, helping attendees recall important details or action items.
2. Non-attendees: Minutes allow individuals who were unable to attend the meeting to stay informed about the discussions, decisions, and any assigned tasks.
3. Management and stakeholders: Minutes provide transparency and accountability, allowing management and stakeholders to understand the progress and outcomes of the meeting.
4. Legal and compliance purposes: Minutes may be required for legal or regulatory reasons, ensuring that decisions and actions taken during the meeting are properly documented and tracked.

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What is minutes of a meeting?

Minutes of a meeting are a written record of the discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of a meeting?

The person responsible for filing the minutes of a meeting is usually the secretary or the person assigned to document the proceedings.

How to fill out minutes of a meeting?

To fill out minutes of a meeting, document the date, time, location of the meeting, list the attendees, record the topics discussed, summarize the discussions, record decisions made, and document any action items or follow-ups.

What is the purpose of minutes of a meeting?

The purpose of minutes of a meeting is to provide an accurate and complete record of what transpired during the meeting, including decisions made, actions assigned, and any important information discussed, for future reference and documentation.

What information must be reported on minutes of a meeting?

The information that must be reported on minutes of a meeting includes the date, time, and location of the meeting, list of attendees, key topics discussed, decisions made, actions assigned, and any other relevant information discussed during the meeting.