Get the free PUBLIC RECORDS REQUEST FORM - Pierce Township Clermont - piercetownship

BOARD OF TRUSTEES Bonnie J. Catcher Robert W. Paste Allen M. Freeman 950 Locust Corner Road Cincinnati, Ohio 45245 Fiscal Officer Debbie S. Schwa (513 752.6262 Fax # (513 752.8981 www.piercetownship.org

How to fill out public records request form

How to fill out a public records request form:

1. Start by accessing the website or office where the form is available. This could be the website of a government agency or the office of the public records custodian.
2. Download or obtain a copy of the public records request form. It is usually available in a printable format or as an online form.
3. Read the instructions provided on the form or on the website to understand the requirements and any specific information needed.
4. Begin by filling out your personal information such as your name, address, phone number, and email address. Some forms may also ask for your organization or affiliation, if applicable.
5. Clearly state the specific records you are requesting. Be as specific as possible, including dates, names, and any other relevant details that can help the custodian locate the records more easily.
6. Indicate whether you prefer to receive the records in person, via email, or by other means of delivery. Provide your preferred contact information for this purpose.
7. Check if there are any applicable fees for the requested records and provide any necessary payment information, if required. Some jurisdictions may require a deposit or fee to process the request.
8. Consider including a statement or explanation of why you are requesting the records, especially if it is not a routine or public interest inquiry.
9. Review the completed form for accuracy and completeness before submitting it. Make sure all the required fields are filled out properly.
10. Submit the form as instructed. This may involve mailing it to a specific address, delivering it in person, or submitting it online through a designated portal.

Who needs a public records request form?

1. Individuals who want to access specific records held by a government agency or office may need a public records request form. This can include researchers, journalists, attorneys, or members of the public who wish to obtain information about a particular event, topic, or individual.
2. Organizations or businesses that require certain records for legal, operational, or research purposes may also need to submit a public records request form.
3. Students or academic institutions seeking records for educational or research purposes may need to fill out a public records request form as well.

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