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SHIRE OF DERBY×WEST KIMBERLEY SPECIAL MEETING OF COUNCIL HELD AT COUNCIL CHAMBERS, DERBY ON THURSDAY 14TH JUNE 2012 MINUTES SHIRE OF DERBY×WEST KIMBERLEY TABLE OF CONTENTS SPECIAL MEETING OF COUNCIL

How to fill out special meeting of council

How to fill out a special meeting of council:

1. Determine the purpose of the special meeting. Identify the specific issue or topic that needs to be discussed and make sure it is properly documented.
2. Choose a date, time, and location for the meeting. Consider the availability of all council members and stakeholders involved to ensure maximum attendance.
3. Prepare an agenda for the special meeting. Outline the items that will be discussed and the order in which they will be addressed. Distribute the agenda to all participants in advance.
4. Notify all council members and relevant parties about the special meeting. Send out an official invitation or announcement with all the necessary details and encourage participants to confirm their attendance.
5. Gather any necessary materials or documents related to the issues being discussed. This may include reports, presentations, or any other relevant information that will aid in the decision-making process.
6. Set up the meeting space appropriately. Ensure that there are enough seats and appropriate equipment for presentations, if needed. Consider any accommodations necessary for participants with disabilities.
7. Begin the special meeting on time. Follow the predetermined agenda and allow for discussion and input from all attendees. Keep the meeting focused and productive.
8. Take accurate minutes or notes during the meeting. Document key decisions, actions, and any important discussions or debates. This record will serve as an official record of the meeting.
9. Conclude the special meeting by summarizing important points, decisions, and next steps. Thank all participants for their contributions and formally adjourn the meeting.
10. After the special meeting, distribute the minutes and any relevant materials to all participants and stakeholders. This ensures everyone has access to the information discussed and can refer back to it if necessary.

Who needs a special meeting of council:

1. Local government authorities or officials who need to address urgent or time-sensitive matters that cannot be discussed during regular council meetings.
2. Various stakeholders, such as community members, organizations, or residents, who have concerns or issues that require immediate attention from the council.
3. Council members themselves, if there are specific matters that need to be discussed privately or require extra time and attention that cannot be allocated during regular meetings.
4. Any party involved in a specific project or decision that directly affects the council's jurisdiction or responsibilities may call for a special meeting to ensure all relevant information is considered and decisions are made in a timely manner.

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What is special meeting of council?

A special meeting of council is a meeting called for a specific purpose outside of the regular scheduled meetings.

Who is required to file special meeting of council?

The person or group responsible for calling the special meeting of council is required to file the necessary documentation.

How to fill out special meeting of council?

To fill out a special meeting of council, the individual must provide information about the purpose of the meeting, date, time, location, and attendees.

What is the purpose of special meeting of council?

The purpose of a special meeting of council is to address specific issues or matters that require immediate attention and cannot wait until the next regular meeting.

What information must be reported on special meeting of council?

The information that must be reported on a special meeting of council includes the agenda, minutes, resolutions, and any other relevant documents.