Get the free Notice of Annual General Meeting/Proxy Form - Laconia Resources

Level 45, 108 St Georges Terrace, Perth, WA, 6000, Australia PO Box 1151, West Perth, WA, 6872, Australia T: +61 8 9486 7066 F: +61 9486 8066 23 October 2015 ASX Market Announcements ASX Limited 20

How to fill out notice of annual general

How to fill out a notice of annual general:

1. Begin by including the name of the company or organization at the top of the notice.
2. Fill in the date of the annual general meeting. This should be the date when the meeting will take place.
3. Provide the location and time of the meeting. Include the exact address and specify whether it will be an in-person or virtual meeting.
4. State the purpose of the annual general meeting. This can include items such as discussing financial reports, electing board members, or approving the budget.
5. Include any specific agenda items or topics that will be discussed during the meeting, along with the order in which they will be addressed.
6. If there are any special presentations or guest speakers, mention their names and the topics they will be covering.
7. Note any voting procedures or requirements for attending the meeting, such as the need for a proxy if unable to attend in person.
8. Provide contact information for attendees to RSVP or ask any questions they may have.
9. Add any relevant attachments or documents that attendees may need to review prior to the meeting, such as financial reports or proposed resolutions.
10. Review the notice for accuracy and completeness before sending it out to all shareholders or members.

Who needs notice of annual general?

1. Shareholders: Shareholders of a company need to receive a notice of the annual general meeting as they have the right to attend, vote, and participate in the decision-making process.
2. Members: Non-profit organizations or associations typically have members who need to be notified about the annual general meeting to ensure their participation and involvement.
3. Board of Directors: The board of directors is responsible for organizing the annual general meeting and needs to receive the notice to ensure proper planning and execution of the event.
4. Stakeholders: In some cases, stakeholders such as creditors, suppliers, or external partners may also need to be notified about the annual general meeting to stay informed about the company's activities and decisions.

Note: The specific recipients of the notice may vary depending on the legal structure and regulations applicable to the company or organization. It is important to consult the relevant laws and governing documents to determine the appropriate recipients of the notice of annual general.

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