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Accounts Payable Job Aid
Petty Cash Processing OverviewAbout Petty Cash Processing Overview
The Department of Accounts requires that all agencies record detailed petty cash transactions (i.e.,
disbursements
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How to fill out petty cash processing overview
How to fill out petty cash processing overview:
01
Start by gathering all the necessary documents and information related to the petty cash transactions. This may include receipts, invoices, and any other relevant paperwork.
02
Create a spreadsheet or a petty cash log to record all the details of the transactions. Include columns for the date, description of the expense, amount spent, and the category it falls under.
03
Assign a unique reference number or code to each transaction for easier tracking and reconciliation.
04
Enter each transaction into the petty cash log, making sure to accurately record the date, description, amount, and category.
05
Keep a running total of the remaining petty cash balance after each transaction.
06
At the end of each designated period (e.g., week, month), review the petty cash log and cross-reference it with the supporting documents to ensure all expenses are properly accounted for.
07
Reconcile the petty cash balance by comparing the remaining amount in the cash box with the recorded balance in the petty cash log. Any discrepancies should be investigated and resolved.
08
Prepare a summary or overview of the petty cash transactions, highlighting the total expenses incurred, categorized by type of expense.
09
Provide any necessary explanations or justifications for any significant or unusual expenses.
10
Distribute or submit the completed petty cash processing overview to the appropriate individuals or departments, as required.
Who needs petty cash processing overview:
01
Small businesses or organizations that handle petty cash for day-to-day expenses.
02
Office managers or administrators responsible for managing and reconciling petty cash.
03
Accountants or finance personnel who need to track and document petty cash expenses for financial reporting purposes.
04
Auditors or internal reviewers who require an overview of the petty cash transactions to ensure compliance with policies and regulations.
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What is petty cash processing overview?
Petty cash processing overview is a detailed summary of all cash transactions within a specific time period.
Who is required to file petty cash processing overview?
Typically, the person responsible for managing the petty cash fund is required to file the petty cash processing overview.
How to fill out petty cash processing overview?
To fill out the petty cash processing overview, you must record all cash transactions, including date, amount, purpose, and recipient.
What is the purpose of petty cash processing overview?
The purpose of petty cash processing overview is to track and monitor all cash expenditures made from the petty cash fund.
What information must be reported on petty cash processing overview?
The petty cash processing overview must include details such as date, amount, purpose, recipient, and any applicable receipts or documentation.
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