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NONCONFORMING PURCHASES RATIFICATION REQUEST When an individual obligates the College by ordering or receiving goods or services under the small purchase limit of $10,000.00 without using his×her

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How to fill out nonconforming purchases ratification request

How to fill out a nonconforming purchases ratification request:

01

Begin by gathering all relevant information regarding the nonconforming purchase. This includes the purchase order number, date of purchase, and details of the goods or services purchased.

02

Fill out the requester's information section. Include your name, contact details, and any relevant department or organization information.

03

Provide a detailed description of the nonconforming purchase. Explain why it does not meet the required specifications or standards. Include any supporting documents or evidence, such as photographs or test results, if applicable.

04

Specify the desired outcome or resolution. Clearly state whether you are requesting a replacement, refund, repair, or any other form of compensation. Be as specific as possible to ensure proper handling of the request.

05

Review the form for accuracy and completeness. Double-check that all necessary sections have been filled out correctly and that all supporting documentation is attached.

Who needs a nonconforming purchases ratification request:

01

Organizations or individuals who have made a purchase that does not meet the required specifications or standards.

02

Departments or procurement teams responsible for ensuring quality control and compliance with purchasing guidelines.

03

Suppliers or vendors who have received a complaint or request for resolution regarding a nonconforming purchase.

Remember, accurate and detailed documentation is essential when filling out a nonconforming purchases ratification request. It helps ensure a smooth handling of the request and increases the chances of a satisfactory resolution.

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